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2004-2005 Board Meeting Minutes
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Regular Meetings

Annual Meeting 2005
Attendees: Dan Cardillo, Brian Donahoe, Mike Leary, Tom Melanson, Bill McKay, Ed Audet, , Larry Manning, Maureen Leone, Frank White, Jack Losco

Members in Attendance: Tim Melanson, Kevin Horrigan, DeVincent

Secretary’s report: Carried over from May 16^th meeting

Treasurer’s Report: Net Equity remains at $20k based on 04-05 Operating Loss of $10k. Additional fundraising in second half amounted to $ 17k to offset loss.

Election of Board: All positions unopposed; Reappointed were Dan Cardillo – Vice President; Ed Audet – Bantam Director; Rich Brown – Squirt Director; Mike Leary – Instructional Mite Director; Frank White – Coaching Coordinator; Newly appointed Secretary – Maureen Leone.

One (1) vacancy to be filled – District 10 resignation.

For Good of the Association:

Moved to Executive Session: 7:40pm

Adjourned: 8:35 pm

May 2005
Attendees: Dan Cardillo, Brian Donahoe, Mike Leary, Jack Losco, Tom Melanson, Bill McKay

April 2005
Attendees: Carol Brown, Dan Cardillo, Brian Donahoe, Mike Leary, Jack Losco, Mike McCarthy, Larry Manning, Frank White, Tom Melanson, Rich Brown, Bill McKay

Members in Attendance: Maureen Leone, Kevin Horrigan, Tim Melanson

Secretary’s report: March 2005 meeting minutes submitted; Add Bill McKay as attendee; substitute Jack Foley under assistant Varsity Girl’s hockey coach

Treasurer’s Report: Submitted; approved; A letter was received from Reading Squirt A coach commending the Wakefield Squirt 1 team on their game play and sportsmanship at the State tournament.

Clinic Director: - 04-05 Clinic completed; pricing proposed for Summer Skills at Malden by Tier One Hockey – 12 sessions $ 126 for Wakefield Resident, et all other combinations. Motion made to proceed with summer clinic. Motion passes. Information will be posted on the website and included in the placement letters for 05-06 season.

About 30 players participated in the open Girls Hockey clinic held on 4/10 at Hockeytown. Good turnout – all ages and all skill level.

Instructional Mites: Team will participate in the Stoneham Mite Tournament to be held during April vacation. I Mite banquet to be held on April 27^th at Strike One.

Mites: Buzzer team will participate in the Stoneham Mite Tournament to be held during April vacation.

Squirts: SQ1 Finished 1^st in Valley and in Dual State; SQ2 finished 3^rd in Dual State – eligible for playoffs

Peewees: PW B coach suspended on 4/10 for one (1) game due to misbehavior after a game on 4/09. Additional actions may need to be taken by the board if a complaint is lodged by a parent.

Bantams: Ed Audet seriously injured in an accident, Hospitalized for 1 week.

B1 finished 1^st in Valley and 2^nd in Dual State.

Midgets: Players still applying for next year.

Coaching Coordinator: No report

D10: For clarification – Squirt regional are for SQIII teams; Advanced patching certification will be held May 6^th for 3 days at a cost of $300. Additional State Championship trophies may be supplied by D10; district felt the medals were not up to par for what the teams accomplished. Final decision yet to be made. Insurance will be paid thru D10; it will be included in the fee which is anticipated to be $30/ player. Finally, Mass Hockey voted down the rule change to district select hockey teams.

League Reps : Valley and Dual State playoffs started 4/09 and conclude by 4/17. Dual State $ 195 per playoff game per team.

Fundraising: $6000 raised through sponsor book and Hockeytown banner The existing banner will be replaced with an updated one. Texas Hold’em three (3) dates should net approximatel $ 4500.

Old Business:

Banquet – To be held at Elks Lodge; menu – buffet(pasta ) to be determined. Charge for additional attendees ($10 ea) and/or 50/50 raffle held to offset costs. Target dates are Thursday 4.28 or Saturday, 4/30.

05-06 Head coaches – Bantam A coach selection – moved to Executive session

05-06 Placements – Player placements to made during a special meeting the week of 4/18.

Pushed out due to serious injury of Ed Audet; allow him time to recover and participate.

Teams planned for 05-06 season are as follows:

I Mites - 1 team consisting of 12 players

Mites - 4 teams consisting of 13 A, 15, B, 15 C, 12 BZ

Squirts- 3 teams consisting of 13 A, 15 B, 20 C potential movement to Peewees

Peewee 3 teams consisting of 14 A, 16 B, 16 C potential movement to Bantams

Bantam 2 teams consisting of 15 A, 22 B potential movement to Midgets

Midget 2 teams consisting of 15 , 15 *both goalies rostered on 2^nd team


Tuition 05-06 – Finance Subcommittee met on 3/08 preliminary results are as follows:

• Move to less expensive jerseys (CCM brand) save $3500
• Purchase recyclable shirts every 3 years; collect and reuse 1^st and 2^nd years.
• Tuition Discounts - Paid in Full/2^nd player reduce to 5%
• Allocate playoff costs to participating teams – states, districts, Dual State Valley

Ice and league costs for 05-06 are communicated by leagues or rinks as of yet. . Committee will estimate increase based on past years. Subcommittee will reconvene to finalize tuition so to include in placement letters.

Discussions about reducing tuition by downsizing the association’s participation to one league.

Subcommittee may generate a postcard survey to the association to get feedback.

For Good of the Association: Annual meeting to be held on 5/16/05. Notification will be sent to the association.

Executive Session:

9:55 pm

March 2005
Attendees: Carol Brown, Dan Cardillo, Brian Donahoe, Mike Leary, Jack Losco, Mike McCarthy, Larry Manning, Frank White, Tom Melanson, Ed Audet, Rich Brown

Members in Attendance: Maureen Leone, Kevin Horrigan, Jim Joly, Paul Giancola,

Bill Welsh

Secretary’s report: February 2005 meeting minutes submitted; no changes

Treasurer’s Report: No report;

Clinic Director: - No report

Instructional Mites: No report

Mites: No report

Squirts: SQ1 won State tournament on March 13 in Taunton; SQ3 to play State tournament

on March 18 – 20 in Milton

Peewees: No report

Bantams: No report

Midgets: No Report

Coaching Coordinator: No report

D10: No Report

League Reps : Valley and Dual State schedules including playoffs are posted. Make-up games should be completed by April 1^st; dependent upon which league. Valley needs 05-06 Registration for next year.

Fundraising: Texas Hold’Em dates are 2/26, 3/10 complete. Net amount made approximately $ 3000. Actual amount will be confirmed next meeting. Next and final date is 3/24 at the Big Dog in Lynnfield.

Finance Subcommittee: Initial meeting 2/16; more to follow.

Old Business:

Banquet – Tenative location at Elks Lodge; menu – buffet(pasta ) to be determined. Charge for additional attendees ($10 ea) and/or 50/50 raffle held to offset costs. Details to follow.

05-06 Head coaches – Interviews held for Bantam A, Squirt level, and Mite assistant.

Motions made for selecting head coaches as follows: Approved Squirt A coach – Jim Brown; Approved Peewee A coach – Ed Audet (excused during voting); Approved Mite A coach – Tim Melanson; Approved Midget 12 week coach – Jim Pickens; Approved Peewee B coach – Keith Morris; Approved Squirt B coach – Paul Fennelly. Bantam A coach will named at a later date.

05-06 Tryouts – Preliminary tryout schedule posted on the website. Adjustments were made to the Peewee hours in order to allow Peewee A coach to attend based on work schedule. Website will be updated. SQ 1 will take two (2) open sheets for make up games. Motion made to name evaluators at the Bantam level tryouts. They include Steve Evangelista (lead evaluator), Frank White, and Mike McCarthy. Motion passed.

Open Sheets of Ice - 3/24 at Flynn has been added to the Checking Clinic schedule. The following dates are available for make up games or practices as requested by coaches; 4/3 and 4/10 at 11:50 am; 3/23 at Hockeytown 6:50 pm; 3/26 at LoConte @ 7:00 & 8:00am. SQ 1 will take two (2) open sheets at Hockeytown for make up games due to cancellation for State tournament.

New Business:

Girls Hockey – A presentation was made by the Wakefield High Girls Varsity Hockey coach, Frank Pagiluca. He was accompanied by Don Moore, Mass Hockey Girls Registrar, and Jack, assistant HS coach.. Coach would to initiate a girl’s clinic for 05-06 in conjunction with WYSA. Targeting all Wakefield girls that currently play hockey in WYSA or neighboring towns within the ages of 6 to 13 years. He is asking WYSA for a sheet of ice next year to run the clinic as a test year. If it is successful, he would look at establishing a girl’s team for WYSA. A fee would be charged to each clinic attendee. The clinic would be approximately 16 sessions. There is an informal meeting on THU 3/17 at Wakefield High School to see what level of interest is out there.

For Good of the Association:

Meeting adjourned: 10:25 PM

February 2005
Attendees: Carol Brown, Dan Cardillo, Brian Donahoe, Mike Leary, Jack Losco, Mike McCarthy, Larry Manning, Bill McKay, Frank White, Tom Melanson, Ed Audet, Rich Brown

Members in Attendance: Maureen Leone, Tim Melanson, Kevin Horrigan, Scott Robertson, Kelly McClory, Sheila Doucette, Marty Kane, Steve Bye, Tim McDonald, Don Gammons

Secretary’s report: January 2005 meeting minutes submitted; no changes

Treasurer’s Report: Submitted – No Changes; $ 9500 outstanding revenue, $ 4200 outstanding 2^nd sheet fees, $3000 outstanding Midget 2^nd half fees, and project $7k in fundraising. Dunning letters will be sent out to members with outstanding balances. Request to attach Summary of Financials to January 2005 minutes for additional details. (see separate section on matter regarding Horrigan letter)

Clinic Director: Sunday Clinic has been adding 1-2 skaters. However, Sunday Learn to Skate is down about 10 skaters this year. Final Learn to Skate is 3/20; Final Goalie clinic was SAT 2/12. There are open dates in Hockeytown – 4/3 and 4/10. Checking clinic will be at Flynn on 3/10 and 3/17. MDC closes 3/24. 2^nd sheet assignments will result in a 70% increase of practice ice at the end of this year. 20 additional sheets will have been offered to I mites thru Bantams by end of March.

Instructional Mites: Nothing to report – all is well

Mites: Nothing to report

Squirts: SQ1 won D10 playdowns; will playing in State tournament on March 11 – 13 in Taunton.

SQ3 were runner up in D10 playdowns; were invited to State tournament on March 18 – 20 in Needham(?).

Peewees: PW1 were runner up in D10 playdowns; were invited to State tournament on March 11-13 in Springfield.

Bantams: All is well.

Midgets: Attendance is lacking due to conflicts – ie JV games

Coaching Coordinator: Need to review 05-06 coaches and evaluators for tryouts.

D10: 3 teams to State tournament; approximate cost $675 – 750 per team. There is a mandatory meeting for coaches on Sun 2/27 in Charlestown. Upcoming D10 Bulldog tryouts to be posted- 1987 – 1991 players eligible.

League Reps : Valley and Dual State schedules out – Dual State is scheduled thru 4/17 which includes playoffs. Valley is scheduled thru 3/12; balance of schedule due out 1^st week of March. Make-up games should be completed by April 1^st; dependent upon which league.

Fundraising:

Texas Hold’Em dates are 2/26, 3/10 and 3/24 at the Big Dog in Lynnfield. Board will advertise for active Fundraiser Chairperson. Current subcommittee to meet and discuss Sponsor book. Scott Robertson volunteered to assist.

Old Business:

Banquet – $2k allocated in budget per Treasurer. Various ideas discussed including location – either Civic Center or Elks Lodge, menu – buffet(pasta ) or pizza, charge for additional attendees ($10 ea) and/or 50/50 raffle held to offset costs. Award nominees need to selected including Gentile, Ramsdell, Guiffre, and McKay. Imites banquet to be held at at separate date and location.

05-06 Head coaches advertisement to be placed in the Daily Item as well as posted on the web page. Applications were due January 30^th. Current applicants will be reviewed within the next week to 10 days. "A" level coaches need to be named to coordinate tryout plans. Interviews will be held as deemed necessary. This will also allow time to view games at division level.

New Business:

Finance Committee – Mike McCarthy made a request to create a Finance committee that would include Auditor, Treasurer, and Vice President. The committee would review budget and ongoing financial business. Motion made to create Finance Committee. Motion seconded. Request made by member Marty Kane to join committee based on professional experience (controller) and background (CPA). Motion amended to include Kane as well as Brian Donahoe. Motion carries.

Treasurer’s report (Cont’d) - Larry Manning stated as a matter of the record regarding the letter, circulated by member/coach Kevin Horrigan, was filled with misinformation regarding the financials of the association. KH drafted the letter based on what he heard during the Jan ’05 meeting. LM labeled it irresponsible on the part of KH. Letters were sent to Mite and Squirt parents excluding the Board members. Addresses were used from the team rosters. Mike McCarthy stated it was an inappropriate use of the information. Board members should have been notified with an opportunity to reply. KH stated the letter was intended to notify association of tuition increase for 05-06 season. MM stated monthly board meetings are open to the association- all members are welcome to attend.

KH asked if costs outweigh tuition, why not raise tuition. LM stated fundraising has covered most additional or unforeseen cost in past years. Rates are set in February for the next season. This year, there has been an erosion of equity with the lack of adequate fundraising and increased ice and league costs. LM requested to submit a formal complaint in writing regarding this matter.

For Good of the Association:

Tryout SubCommittee – Jack Losco (chairperson) stated he solicited various opinions and feedback regarding the tryouts. He is not recommending any major changes. Only request is to have a coach’s meeting prior to tryouts to review policies – ie team selection, head coach feedback. The meeting would be open to all current coaches as well as potential coaches. Motion for meeting made.

Motion seconded. Approved.

2^nd Sheet Assignments – Association asked for feedback on the 2^nd sheet assignments. 2 voices for, 1 voice against, 1 impartial, 4 no comments. Schedule seemed to be the only issue. No comments were made regarding the additional fee for the Everett ice.

Dan Cardillo asked that during registration nights see if there is any interest in Peewee or Bantams for one league team – basically a "game only" team for 05-06 season.

Meeting adjourned: 9:45 PM

January 2005
Attendees: Carol Brown, Dan Cardillo, Brian Donahoe, Mike Leary, Jack Losco,

Larry Manning, Bill McKay, Frank White, Tom Melanson, Ed Audet

Members in Attendance: Maureen Leone, Tim Melanson, Kevin Horrigan

Treasurer’s Report :
Ruane & Bucci audit of WYSA indicates a $13,000 loss in equity from April ’03. The April ’04 equity was $35,000. A motion was made and seconded to accept the treasurer’s report. Motion passes.

Secretary’s report: December 2004 meeting minutes submitted; no changes

Clinic Director: Sunday clinic is expected to get a few more skaters; there is room. All teams will have been offered approximately 13 additional sheets by the end of January through 2^nd sheet assignments. I-Mites will have the most 2^nd sheets offered.

Instructional Mites: Nothing to report – all is well

Mites: Nothing to report

Squirts: Not present; Grande (SQ3) out for season due to eye injury

Peewees: Nothing to report

Bantams: B2 playing better. Crocker (B1) broken his wrist.

Midgets: Pickens not playing 2^nd season; called to HS Varsity team.

Coaching Coordinator: Nothing to report

D10: Playdowns for most teams this weekend Jan 14 -17. The final rounds weekend of Jan 28 -30. State tournament will played various weekends in March.

League Reps : Valley and Dual State ongoing; next round of schedules due end of January. M2 coach commented on the long layover between end of Round 1 and beginning Round 2 games. Will pass the info along to Valley League administrator.

Fundraising:

Texas Hold’Em dates are 2/26 and 3/26; 3^rd date on hold until later. WYSA is responsible for selling 120 tix @ $200 each. A form is required to be filled out for MA Division of Charities that includes the association income statement. Estimated fundraiser net $6 – 7k to WYSA.

Kevin Horrigan asked about the equipment wash company that was discussed in earlier meeting as a fundraiser. The Billerica-based company will wash the entire set of equipment for a fee with a percentage back to the association. The matter will be researched.

Old Business:

Banquet – moved to next meeting;

Head coach advertisement to be placed in the Daily Item as well as posted on the web page. Applications will be due January 30^th.

Non-payment of raffle collection is ongoing. Status be updated February meeting.

05-06 Tryouts sub-committee to meet and make recommendations.

A board review of policies in April 2004 recommended that there would be no reserved spots on team as well as if a player missed a tryout, the player would not be able to placed on an "A’ team. These amendments were to be communicated to the association but were not. The board felt that they could not make these policy changes without notification to the association. A motion was made to keep the previous policies in place. Motion was seconded; 4 yes votes, 4 no votes. Tie break vote by VP in favor of keeping the previous policy in place.

New Business:

A discussion of forming an Elite team for Peewee and Bantam players that do not play on town teams was presented. The team would be participating in one league with no practice provided by WYSA. It would allow WYSA to keep Wakefield residents participating in the town program even though they make skate elsewhere.

A discussion of cross-ice hockey for I-Mites was presented. It may be proposed for Saturday mornings at LoConte in place of Sunday mornings in Stoneham depending on MDC ice availability for next year. It would discussed further at a later date.

Meeting adjourned: 9:40 PM

December 2004
December 13, 2004

Board members in attendance: Larry Manning, Jack Losco, Dan Cardillo, Janet Filoramo, Mike Leary, Bill MacKay, Brian Donahoe, Frank White, Ed Audet, Rich Brown
Members is attendance: Tim Melanson, Kevin Horrigan, Maureen Leone, Jamie Boyle

1.) Secretary's Report- motion made and seconded to accept treasures' report. Motion carries

2.) Treasurer's Report- 03-04 Equity not complete. Initial information from Ruane & Bucci audit indicates a $14000 - $18,000 loss from 02-03. Current equity cannot be determined because the starting point isn't determined. In April of '03 WYSA had $48,000 in equity. The 05-06 tuition increase will be determined at January meeting. A motion was made and seconded to "authorize the treasurer to spend up to $100 per month to reconcile the books, using quick books, work to be done by Jim Lombardo". The motion passes. A motion was made and seconded to accept the treasures report. Motion passes.

3.) Director's Updates
a. Clinic:
Sunday clinic is up and running. The numbers are currently down about 10 children from last year but will probably pick up more children in the next couple of weeks. Brian provided Carol Brown the information needed to register all the skaters with Mass Hockey.

2nd Sheet Skills / Practices: As of right now every team has been offered at approx. nine extra ice times. Imites will have 12 by end of Dec.
All teams will end up with approx. 18 extra assigned ice times.
Brian Donahoe explains there was a problem with a Thursday night clinic 2 weeks ago and Jamie Boyle was asked to come to the meeting to answer any questions board members might have. Brian was told that were too many kids at the 8PM session and that the kids were being very disrespectful to Jamie and his helper. Dan Cardillo stated he was not aware of any formal complaint. Rich Brown stated he had received calls from squirt parents. At the 12/2 8:00 PM skills session there were several players that were disrupting the session. Jamie tried unsuccessfully to restore order but could not. He does not like to kick players off the ice. He called the group together and used language that he later apologized to the players explaining that it was inappropriate. He did say that the session went 100% better. He took one of the squirt players aside and again stated that was he had done did was wrong. Jamie apologized to the Board and told the Board that he had never done that before. Brian Donahoe wanted to get Jamie in front of the Board so that the issue could be addressed and could be put behind us. Dan Cardillo told Jamie to be mindful of the age of the children he was teaching and that sometimes there may be a wide age gap between the oldest and youngest kids.
Brian then asked the Board and coaches in attendance if there were any issues with what skills were being taught or if there were specifics that Jamie should be working on. All were happy with the way things were running. The only 2 issues brought up were that Flynn needs to make ice between sessions and we need a locker room for the players, especially the Peewees and Bantams. Brian said he'd contact Mike McCarthy to request DCR / MDC addresses these issues.
Rich Brown suggested that 3 teams be assigned to the Everett ice due to poor attendance.

b. Instructional Mites- The two teams currently have 13 and 14 skaters on them. Everything is going well.

c. Mites- no director present

d. Squirts- The squirt A team was moved to the white north division in the valley league and is doing well. The squirt A team is participating in a tournament in Marlboro Christmas vacation week. The squirt 2 team is participating in a tournament is Salem, NH over Christmas vacation week.

e. Peewee's- The peewee A team were the champions of the West Bay Islanders tournament held Thanksgiving weekend in West Warwick, RI. The player (Ramasci) who was added as an alternate was moved up to full time player before Thanksgiving and will be informed of the additional tuitions owed as a full time player.

f. Bantams- Nothing to report

g. Midgets- The midget full season team lost 4 players (Curry, Gibbons. Mansfield) to the high school varsity team and an additional player dropped out (Maguire). Five players form the 12 week team will be moved to the full season team (Flynn, McClory, Smith, Smith, and Smith) and a new player was added ( Micelli). All players on the full season team will be billed $370 for tuition from December through the end of season. The full season team will have 17 skaters and 1 goalie

h. Coaching Coordinator- nothing to report

i. District 10- director not present

4.) Representatives Reports
a. Valley League- New schedules should be out this week. The bantam 1 roster has not been turned in,
b. Dual State

5.) Committee Reports
a. Fundraising
1. Al Inglesi presented fundraising ideas to the Board. He suggested the possibility of WYSA selling granola bars as a fundraiser and an on-line sales fundraiser.

2. Texas Hold-Em Night(s)- three dates have been booked at the Big Dog in Lynnfield for Texas Hold-Em fundraisers., Thursday January 20, 2005, Saturday February 26, 2005 and Saturday, March 26, 2005. The permits have been approved form the Lynnfield chief of police. Larry Manning will be the contact person for the tickets, Brian Donahoe will make up the brochure and Dan Cardillo will do the advertising in the newspapers.

2. Raffle report- The raffle made over $15,000 in profits. Thank you and good job Mike Leary.

6.) Old Business
a. New Years Eve Skate- Hockey Town will not be open New Years Eve.
The family skate has been canceled.

b. Banquet- Put over to January meeting.

7.) New Business
a. Head coaches applications for 05/06 season- coaches positions will be advertised in January 05. Applications are due by January 30th 6:00 PM.

b. 0506 Tryout policy ("A" slots, player movement, head coach input) - Dan Cardillo assigned Jack Losco as chair person of a tryout committee to report back to the Board at the January 10th meeting with recommendations.

c. New player to mite division- After lengthy discussion regarding a Wakefield child who currently plays in an AAA league and who would like to come back to WYSA for additional ice a motion was made and seconded to "offer the interested new/returning mite all of the available WYSA skills. No team placement shall be offered, as of this date and time there are no open reasonable spots available. The fee for skills will be $200. Motion carries.

d. Non-payments of raffle and/or clinic- Mike Leary will call the players who haven't paid for the raffle tickets. Larry Manning will draft a letter for the players who haven't paid for the additional skills and/or practices yet. The letter will have January 10 as the final payment date with action to be taken at the January 10 board of directors meeting for those who still haven't paid.

8.) For the good of the association-
a. Kevin Horrigan questioned why WYSA does two leagues and not just one league. It was explained although a few would like one league the majority of both players and other associations do two leagues. It was suggested he talk to his team and see if they would like to drop out of one of the leagues and Maureen Leone would look into if that would be okay with either the Valley or Dual State league.

b. The apparel fundraiser made $575 for WYSA this season.

9.) Executive session
a. Non payments- There is $14,000 of outstanding tuition payments.
Larry Manning will mail Dunning notices.

10.) Adjourn

November 2004
November 8, 2004

Board members in attendance: Frank White, Janet Filoramo, Ed Audet, Dan Cardillo, Bill MacKay, Carol Brown, Brian Donahoe, Tom Melanson, Mike Leary

Members in attendance: Maureen Leone, Tim Melanson, Kevin Horrigan

1. Secretary’s Report- motion made and seconded to accept secretary’s report. All in favor.
   
2. Treasurer’s Report
   
3. Director’s Updates
1. Clinic report- Second learn to skate sign will be next week. Teams need to tell clinic director, Brian Donahoe when and if they are in tournaments so that they won’t be scheduled for the skills or extra practices. Goalie clinic starts this Saturday at 8 am. Learn to skate starts 11/28
   
2. Instructional Mites- nothing to report
   
3. Mites – mite A team will be in the Andover tournament thanksgiving weekend.
   
4. Squirts-
   
5. Peewee’s- Peewee A team in a tournament is West Warwick, RI Thanksgiving weekend
   
6. Bantams- a player has been moved from the bantam B team to the bantam A team.
   
7. Midgets- The midget 12 week team went to play a game in Everett with no goalie, the Everett team had 2 goalies and offered one to play for Wakefield but the refs wouldn’t allow it nor would the refs allow the two teams to scrimmage.
   
8. Coaching Coordinator
   
9. District 10- Checks for district playdowns are due tomorrow, November 9. Rosters are still missing form squirt 3, mite 3 and both I-mite teams.
   
4. Representatives Reports
1. Valley League- first round valley schedule is out
2. Dual State- dual state schedule is coming out next week
   
5. Committee Reports
   
6. Old Business
1. Fundraising- Dan Cardillo brought up the idea of a Texas Hold-Um fundraiser to be held at the Big Dog in Lynnfield. Janet Filoramo will inquire.
   
7. New Business
1. New Years Eve Family Skate- Dan Cardillo and Jack Losco will chair the New Years Eve Family at Hockey Town which will be held December 31 from

5:20 – 7:30.

2. Banquet- Janet Filoramo will get prices.
   
8. For the good of the association- Tim Melanson has questions from parents on his team about the new skills and additional practices, they would like to know if their child doesn’t attend do they still have to pay? Dan Cardillo responds that $50 is a bargain for the 16 to 18 additional practices and/or skills and even if you only make 5 it would still be worth it. Brian Donahoe explains that no team will be assigned every Saturday at 7 am and some of the skills assigned will be Thursday nights.
   
9. Raffle drawing

$1000 winner "uncle Phil" sold by AJ Gorton
$ 500 winner Mike McCarthy sold by Joe McCarthy
$ 250 winner Ruane sold by Joe Ruane

10. Executive session

a. Non payments

Adjourn

October 2004
October 11, 2004 , 7:30pm
Attendees: Carol Brown, Dan Cardillo, Brian Donahoe, Mike Leary, Jack Losco,
Larry Manning, Bill McKay,

Members in Attendance: Maureen Leone

Treasurer’s Report accepted. Current balance is $106,000. There are still outstanding player payments, clinic fees, and fundraising to be included as income for 04/05. In process of updating account FY 03/04 so audit can be completed within the next month.

Secretary’s report: Not present

Clinic Director: Nothing to report (See separate item below)

Instructional Mites: 1^st games held on 10/10. All went well. Always looking for open or cancelled sheets of ice for their use. Has been contacted with Melrose hockey and proposed I-mites participate in mini-games between periods of high school. Will discuss further with I mite coaches and staff. Board approved assistant coach Jim Sullivan.

Mites: Nothing to report. Board approved assistant coach Hill and Tozi for Mite 4 Buzzer team. Contacted by Woburn in-house league to participate in cross-ice games. The cost is $165 per hour of ice. Needs additional information; may be more suitable for I-mites.

Squirts: Not present

Peewees: PWB player Casaletto injured during a game 10/9; will be out for a few weeks.

Bantams: Not Present

Midgets: Player McGuire withdrew

Coaching Coordinator: Not present

League Reps : Signed Valley League rosters due 10/15; a few requests for movement by Squirt coaches. Email sent and response received. Valley will reevaluate once parity is completed.

Fundraising Raffle: All tickets and monies to be returned by 10/15. Drawing will be held during the November board meeting.

Player Movement: Peewee B to pull up a C player. PW B Coach and Director will select player. Bantam player movement is still pending. New player for peewee level has been participating in PW C practice. Coaches feel player not ready for game play; will speak to parents and recommend as a ‘practice player’ at a reduced rate and roster on C team as an alternate. Will reevaluate player development as season progresses.

District 10: Midget III and Bantam II playdowns are weekend of 10/16. USA rosters approvals are in process.

Clinics and Skill: Continued discussion on inclusion of skills sessions as part of overall program and coverage of associated costs. Additional sheets of ice are available at the MDC Everett rink – Sat 7:00 AM and 8:00 AM for 20 weeks. The cost is $ 165 per hour. If association purchases ice, we may have options for future years. Additional sheets of ice are hard to find especially at a low rate. Hockeytown is $ 235 per sheet – a difference of $70. If WYSA were to drop two sheets the Hockeytown ice, there would be a savings. But if MDC were privatized the rinks in future years, WYSA would not be able to get the Hockeytown sheets back and would be paying more for the MDC ice. Location is key for now. List of ice, hours and locations available to WYSA:

Flynn Thu 7:00p 8:00pm ½ sheet
LoConte Sat 7:00 AM  8:00 AM  full sheet 20 weeks
Everett Sat 7:00AM  8:00 AM full sheet 20 weeks
Hockeytown Sun 11:50AM 1:00 PM full sheet

Options for optimum usage of sheets:

Thu/Sun Skills run by Tier 1 Skills, incl Goalie on Sat
Sat Additional shared practice sheets run by Head Coach
@ minimal charge to players

Thu/Sat LoConte/Sun Skills run by Tier 1 Skills, incl Goalie on Sat
Sat Everett rotating practice full sheet run by Head Coach
@ no charge this year to players

Treasurer stated would like to see revenue/fee attached to the additional ice to help cover costs. Audit is in process and will be more comfortable with an exact figure at the end of the month. 05/06 tuition will need to increase to cover increased costs but can also be covered thru additional fundraising. Will need to look at cost cutting for the FY05/06 – i.e. recycle shirts, banquet costs, player discounts.

Board discussed fee should be assessed for the additional ice as well as incorporating skills into the program. Estimated fee will be $50 per player and $75 per family.
Motion made to accept the additional MDC Everett ice. Motion seconded. No Discussion.
Board approved purchase of additional ice in Everett.
Motion made to draft and send letter of notification to the association of the board’s decision for additional ice and the fee associated with this value added to the program. Motion seconded. Discussion none: Board approved letter to be means of notification to the association. Initial notification will be posted on the website.

Motion made to utilize all sheets of ice, with the exception of Sunday at Hockeytown Learn to Skate hour, as either skills or practice sheets rotating through all the mite thru bantam teams. Motion seconded. Discussion: Schedule will be rotating and work around game schedule. Board approved utilization of sheets for skills and/or practices.

Meeting adjourned: 10:10pm

September 2004

Agenda 

August 2004

Board Members in attendance: Mike McCarthy, Dan Cardillo, Janet Filoramo, Larry Manning, Bill McKay, Jack Losco, Rich Brown, Tom Melanson, Mike Leary, Brian Donahoe, Frank White

Board Members not attendance: Ed Audet

Members in attendance: Maureen Leone, Kevin Horrigan

1. Secretary’s Report
   
2. Treasurer’s Report- Treasurer reports we will eat into equity this year and in all likelihood have to raise tuition for next season. Ruane & Bucci will increase their fees due to the work involved with the audit, we need audit because of our revenues. Motion made and seconded to spend the money for the audit fee. All were in favor, motion passes. Discounts totaled $17,000 for the 04/05 season; the discounts are paid in full discounts, goalie discounts and multi family discounts. A motion was made and seconded to refund Justin Barnes $50 from his tryout fee as he dropped out. All in favor motion passes. A motion was made and seconded to refund Karmelowitz a full refund as they are moving out of town. All in favor, motion passes.
   
3. Director’s Updates
1. Clinic report- summer skills doing very well. More players should sign up at shirt pick up night.
   Dan Cardillo proposed giving away the skill clinics during 0405 for free.
   Brian Donahoe explained how the clinics breakdown by cost and that the bottom line is about a $6000 expense to provide Thurs, Saturdays, Sundays, and the goalie clinic. The biggest expense is the goalie clinic at $2800 (14 weeks at $200 per session for instructors) . The entire cost is $29,000 including the Learn to Skate and we collected $23,000 in 03-04. Dan wanted to eliminate Sunday income from the numbers. Brian explained that Sunday’s Learn to Skate makes money that helps offset the cost of the skills clinics and that we tried to give the clinics away to Bantams in 03-04 and only 7 players out of 32 used it. Squirts and Peewees had been tried in the past for certain teams and the result was the same – very few will make use of it. The use of "passes" allowed parents to pick and choose when a player would attend a clinic based on their schedule, not WYSA’s. Larry Manning was asked to review the overall financial status of WYSA and Brian Donahoe was asked to provide a schedule if the clinics were to be free and made available on a weekly / bi-weekly basis. Mike McCarthy offered to help with the schedule.
   
2. Instructional Mites- Two players, Pearl and Boudreau were added to the I-mites
   
3. Mites- One spot had been left open on the mite A team as a player had missed tryouts, and one player has dropped out leaving two potential spots available on the mite A. Two players have contacted Mike McCarthy wishing to join WYSA. One mite from N. Andover and one mite from Marblehead. A motion was made and seconded to allow the 2 out of town players to join WYSA starting on the mite 3 team with the possibility on moving up as far as the mite A team. Brian Donahoe noted that the "A" team had to take 1 player anyway based on an excused absence from the March tryouts and that a Mite "A" player had moved out of town creating 2 openings. If both players were to come to Wakefield and be considered better than all the current Mite "B’s" the Mite A team would have to add 3 players. Motion passes. Patrick Casaletto was been added to the mite 4 roster.
   
4. Squirts- No report
   
5. Peewee’s- No report
   
6. Bantams- no director present
   
7. Midgets- no report
   
8. Coaching Coordinator- First meeting of 04/05 season will be after shirt pickup night
   
4. Representatives Reports
1. Valley League- August 16^th is the deadline for dropping teams
   
2. Dual State- Dual State will charge $195 per game. Schedules will be picked up September 2^nd.
   
5. Committee Reports
1. Financial committee- fundraising committee is looking into a "Vegas night" Rob Buonfiglio will do year book again this year.
   
2. Raffle update- Tickets are all packaged and will be passed out at shirt pickup night,
6. 
   Old Business
1. Player movement bantam to midget- Sullivan will play for the midgets this year, Carol Brown will look into which team the Ellis the midget goalie should be rostered on to allow him to play districts for the midgets but occasional games for the bantams.
   
2. Open coaches positions

Midget 12 week team

Peewee C possibility- The peewee C named coach needs hip replacement surgery and won’t be able to be on ice for 6 months. Jack Losco will try to find a replacement head coach.


3. Player drop outs/ team consolations- A motion was made and seconded to consolidate the squirts to 4 teams do to number of drop outs. There are currently only 9 skaters and no goalie on the squirt 5 team. Motion passes.
   
4. Practice ice- There is no additional available ice for practices.
   Brian Donahoe contacted Phillips Academy, Valley Forum II, MDC, while Janet Filoramo contacted Burbank Arena, Hockeytown, and Stoneham Arena – none have any ice at reasonable hours.
   
5. Approve assistant coaches, team managers & on ice helper:

The following assistant coaches, team managers and on ice helpers were approved:

Midgets (Pickens team): Ellis, Sullivan, Mansfield


Bantam A team: Evangelista, Crocker

Bantam B team: Tim McDonald, Ron Masse, Tom Struthers

Peewee A team: Brian Donahoe, Dave Rudzinsky, Bourque manager, Cameron on-ice helper

Squirt A team: Tom Melanson, Ed Audet, Ed Melanson manager, Pickens & Mathews on ice helpers

Squirt 2 team: Tim MacDonald, Brian Donahoe. Masse & Jim Brown on ice helpers, Scott Robertson manager

6. Equipment turn in status- A motion was made and seconded to sell some used goalie equipment for $300. All in favor, motion passes.
   
7. New Business
1. shirt pickup prep night
2. shirt pickup night
3. survey
4. Gaylan’s promotion
   
8. DISTRICT 10- District 10 meetings have been moved to Tuesday nights. Howie wants paperwork in on time; fines will be instituted for late paperwork. New coaches’ need Cori’s passed in on time. Carol Brown is working on Insurance binder.
   
9. For the good of the association

Executive session – if necessary

July 2004 - Meeting Cancelled - Lack of Quorum

June 2004

WYSA Agenda June 14, 2004