Meeting begins at 7:45 PM

30 Members in good standing in attendance:

Paul Giancola, Jay Paiva, Janet Filoramo, John Riley, John Crocker, Tom MacKay, Mike Surette, Sean Tracy, Bill Doherty, Chris Labriola, Chuck Mauceri, Mike McCarthy, Rich Dalton, Ernie Smith, Eric Mitza, Gail Severt, Bob Gorton, Scott Haley, Jean-Anne Nigro, Steve Evanglista, Leca Holleran, Don Mecurio, Dan Flynn, Dom Magnerielli, Fred Mansfield, Jack Malone, Peter Boyson, Ed Carnevale, Doreen McGowan, Gino Moro

Minutes from May 8,2000 reviewed.

No issues.

No report – Treasurer absent

President reports that the association will have approximately $16,000 remaining in the bank after all bills are paid. This is still below the recommended $25,000 that our accountant has maintained is the minimum we should have.

Motion to accept the Treasurer's Report. Motioned Seconded. Unanimous approval.

2 – 3 bills are still outstanding.

Stoneham’s President, Charlie Houghton, has indicated that Wakefield will "probably" get 2 slots in the Stoneham league. There are having a late registration on Tuesday, June 6, 2000. A firm answer is expected by mid-June. Due to the dropouts in the Mite division (5) and the instructional mites (2), one of the instructional mite teams will be consolidated. The players will be assigned to the "D", Red, Black or White teams based on age, ability, and coach’s input. At this point all players who attended tryouts will be playing in the fall.

Mites:

Bob Caseletto is the new Mite director.

Squirts:

John Crocker, Mike McCarthy, and Chuck Mauceri were asked about consolidating the Squirt division to 3 teams by allowing additional players moving up to PeeWee C, which would lower the cost of playing in both divisions. The coaches felt that was not in the best interest of the players. Squirts will remain at 4 teams.

PeeWees:

Ernie Smith volunteered to be PeeWee C head coach.

Motion was made to appoint Ernie Smith PeeWee C head coach.

Motion Seconded. Discussion: None. Vote Unanimous approval.

Eric Mitza, Rich Dalton, Ernie Smith, John Crocker, Mike McCarthy, and Chuck Mauceri, along with Ed Audet and Steve Colella met to decide on the 4 skaters and 1 goalie that would be picked to move to the PeeWee "C" team.

The players’ chosen will be made public after each parent has been told and confirmed.

Eric Mitza has decided to step down as PeeWee "A" coach.
Tom MacKay was asked if Eric would be an assistant on the Bantam "A" team for 00-01. Tom MacKay replied yes.
Note: the Board of directors must approve All assistant coaches.

Board has recommended that the Bantams consolidate to 2 teams – 15 skaters & 2 goalies on the "A" and 16 skaters and 2 goalies on the "B". Tom MacKay & Mike Surette will meet along with Ed Audet to fill the open slots on the "A" team. Ed Audet will contact all Bantams to see if any are interested in being an alternate, paying for practice only. Games would be paid for on a per use basis.

Schedule for sign-ups, tryouts, etc. to be set at the next meeting.

Motion to accept the Directors' Report. Motioned Seconded. Unanimous approval.

Dual State:

No report – rep absent

No report – rep absent

District 10:
There will be a meeting on Tuesday, June 13, 2000, beginning at 7:00 PM at the Americal Civic center. A volunteer is needed to be the new District "10" rep as Ed Carnevale is stepping down. Leeca Holleran has volunteered to attend the meeting. The Board will vote at its next meeting to confirm Leeca.

No active committees

1. Dual State registration: Steve Colella - Postponed to next meeting
   
2. North Suburban / Middlesex League – Can we get in for the 01-02 Season? Brian Donahoe to get Postponed to next meeting
   
3. Display case at HockeyTown – Volunteers - Postponed to next meeting
   
4. Hockeytown (Larry Abbott) has been asked for:
   -1 additional sheet of ice to support the 3^rd & 4^th Instructional mite team practices
   - 2 additional sheets of ice for an in-house "buzzer" program
   – 1 additional sheet of ice for Goalie clinic, Squirt, and PeeWee power skating.
   Hockeytown has also been asked to move the Midget and Bantam practices back to Tuesday nights.
   Status: Postponed to next meeting
   
5. All equipment must be turned in. Directors are required to collect all puck, pennies, bags, clipboards, cones, goalie equipment etc.
   Postponed to next meeting
   
6. New Coaching Coordinator – Steve Evanglista volunteered to be the coaching coordinator and requested that it become a Board position. Steve was told to write the proposal, get 25 signatures from the members in attendance, and the Board can move forward. Steve got the signatures, now the Board must advertise for a Board Position Coaching Coordinator, a Proposed By-Law change, and announce the date of the vote. The expected date is July 10,2000
   
7. Open coaching positions– 1 Instructional, 2 Mite, 1 PeeWee, and 1 Midget.
   Mike McCarthy has volunteered to take an Instructional team, Ed Audet has volunteered to take the Mite "D" team, Joe Filoramo and Mike Surette have volunteered to take the Mite "C" team, and Ron Cahill has volunteered to take the PeeWee A team.
8. Board running without a President / VP Postponed to next meeting
   
9. President mentions the possibility of reviewing association rules, policies and by-laws as the Past-President over the summer. –Status- Postponed to next meeting
   
10. Midget sign-up / tryout dates / league they will play in, practice time / cost / Shirts? Postponed to next meeting
    
11. Content of "red" folder at Shirt pick-up night.- Postponed to next meeting
    
12. Collections of payments - Postponed to next meeting
    
13. Jerseys – selection – a suggestion was made to change to white jerseys (Chicago Blackhawks home colors)

Approx 100 members were emailed the question 1 to keep red, 2 to go to white. The membership at the meeting was asked: Approx 7 wanted to change to white, Approx 9 wanted to keep red. The jersey color will remain red. Shirts will be ordered by June 15, 2000 to get them delivered and screenprinted by August 21,2000.

14. Final Teams - Postponed to next meeting
    
15. Tryout committee – Steve Evanglista & Tom MacKay provided the following proposal:

01-02 Tryouts – Evaluation process – 100% tryout – 60% of team is picked by rating, 40% of team is picked by head coach.
- Previous year head coach will provide a "Team Work" and Behavior" report card that can be used to help place a child within the 40% pick.
- Teams will be picked immediately after the last tryout (Mailing or Posting is TBD)
Incoming coaches must see players in games.

Motion made to send a survey to the Membership offering 3 different tryout options:

1.) Head coaches pick team
2.) 99-00, 00-01 Tryout evaluation process be used (30% Current head coach, 70% tryouts)
3.) 60% of team picked by ranking, 40% picked by head coaches
Motion seconded. Discussion: Survey’s must be signed, 1 survey per active player (some families will get 3 votes), a simple majority will be used to direct the 01-02 policy, if there is not clear majority, a special meeting will be called to address the issue.
Vote: Unanimous approval

A.) Frank Micelli –Annual report as required by the by-laws:

Finances         5 years ago                                     Today

Status            $30,000 in the hole                        $20,000 ahead
Still need more in the black to allow for addition skill clinics, payments to needy families and to cover unforeseen financial problems
President will push for corporate fundraising in 00-01 to reduce the need for membership fundraising.
Many families are given stretched payments and over $3,000 was given to players in 99-00 to keep them on the ice.
Discounts have been offered and used: 98-99 40 families, 99-00 72 families .(approx. $7000)

Communications              5 years ago                      Today

Status              2 – 3 Letters / season                    Web based information

"Red" book at shirt pick-up
Access to Board is easier
Many decisions are made: Some good, some bad.
The Board has had many "heated" battles until 1:00 AM over the past 2 years.
We’ve had games video taped and shown on WCAT along with several articles in the newspaper.
We need to do more with the newspaper articles and mention out sponsors more.

Tryouts  5 years ago VS.Today

Status Complaints:  Last year few / this year many
Always have been and always will be an issue.
We have tried 2 methods in the last 5 years: Coaches pick, Tryout rating system

Coaches picking always resulted in many complaints.
"They didn’t see any games of my child’s team", "He picked all his friend’s kids", etc. No real accountability.

The tryout committee was formed in early 1999 with 10 non-board members and 1 Board member.
The committee surveyed 30 communities around Massachusetts and provided a framework for the Board to work with. They went as far as suggesting picking the head coaches after tryouts like 78% of the communities surveyed, but could not get 2/3 vote.
The first year of the system went well by all indications, thought several are saying, 1 year later, that it didn’t work.
This year there are many complaints. If this were baseball we’d be in the hall of fame – batting .500.
The system takes a rating from the current head coach (30%) and adds tryout performance (70%) to create the rating.

Current Head coach reports on Game play, Attendance, and "Coachability"
Tryout evaluators rate the children on Skating skills, puck skills, and scrimmage play. With scrimmage play being the largest % of the entire process.

President is in favor of a "Medford" type system, similar to what Tom MacKay and Steve Evanglista have recommended. The "Medford" system places some % of the children by the rating system and the remainder ore coach’s pick, with the current head coach providing a non-numerical appraisal of Game play & conduct.

Win / losses in the Valley league (they provide the most data) have been getting better over the last 5 years. The Valley League strives for each association to have a .500 record. In 89/90 & 90/91 the association was within 5% of the league winning average. Then it dropped way down – 50%- 60% off the top levels. The last 5 years we have been about 30% off the top number. According to Paul Gilmartin (Valley League) our program is doing very well for its size. Last year the PeeWee A and Mite A teams were playing at the top level of the White division. The Mite C & C2 teams won the Valley League Championship in their respective divisions. The association’s overall winning percentage has increased from 35% 2 years ago to 50% last year. Goals for and Goals against are almost equal – so our kids appear to be in most games.

Identity:  5 years ago VS  Today

Status New identity needed New logo and different mode of operation

We started at the younger level and the numbers have been increasing over the last 5 years. This year 105 mites signed up to play. Even with the dropouts we have 20% more children playing at the mite level then we did 5 years ago.
We changed the clinic to a volunteer run program to a professionally run program that includes a few volunteers in the first hour. The program has been very successful for the last 2 years. There is a debate in who should be running the clinic, but when the Board interviewed the Hockeyworks group and the New England Edge the differences in prices and the ability of the children they we willing to teach was clear. The Hockeyworks group has given us a fantastic rate as was willing to deal with all abilities, except those on crates. N.E edge only wanted upper level squirts, peewees and Bantams. The price for players in the association has been about $8.00 /hr with Hockeyworks. The Board may consider having 2 different groups depending on ice availability and cost. One for the clinic the other for Squirt, PeeWee, and Bantam skills.

We started the goalie clinic – free of charge - all positive reviews. Mike Garagosian and crew did a great job. Unfortunately the MDC has changed the rules of the small rink – puck will not be allowed. We need to find ice for the goalie clinic for 00-01.

We started a subsidized PeeWee power skate with Hockeyworks for 10 weeks – all indications are that is was well received.

We tried a squirt power skate – 4 weeks and had some complaints that Phil Wallace was too hard on the kids.

We started the Coaching Coordinator position – very lightly last year. The President is very pleased that Steve Evanglista has decided to continue this effort. Last year we spend over $400 dollars getting copies of a skill and drill book that Steve had created with the help of Paul Houston, Melrose Youth Hockey, and several other resources All head coaches were given copies.
The Board and Steve must work out the "job description" of the coaching coordinator, include authority over coaches and move ahead.

Future plans –

- Develop our on in-house buzzer league.
- Get power skating for every division
– get lower cost practice ice (MDC)

• still push for a Wakefield rink
  – develop the link with the High School program

Letters in the newspaper:
– President feels that the letter written by Fred Massaro to respond to direct allegations by a member was unnecessary. For 5 years there hasn’t been a need to air dirty issues in the paper. We are better served working the issues out as adults. Baseball, football and other sports have had this happen in the past and it does no good for any association.

– The Stewart letter: the squirt director after discussion with several Board members concluded that the best solution for the children involved was to have both play on the "D" team and allow one to play all the Valley Leagues for the "C" team while the other all the "C" team Dual State games. Director could not get in touch with the Stewart before the letters went out, they was no answering machine, and even thought the letter prompted a call to the Squirt director, Mr. Stewart was told things can still change. After the 5/8/00 Board meeting the Stewart’s were offered the "C" team slot. They refused. They will be no newspaper responses from the President.

–Sexual Harassment issue
President explained that he, on behalf of the Association, made phone call to help the situation until he was told not to because of a pending Police Investigation, in which WYSA was not named as a participant. The person directly involved has spoken to Frank within the last 2 weeks and still is happy with the way the matter was handled by the Association. The reason that the association could not press any issues had to do with the actual complaint. It was taken by an individual against several groups. In a football association on the south shore the President was sued for overstepping his bounds and Frank felt he could not put the association at risk for any possible counter-claims.

President’s closing statement– "No matter what the adults do, keep the children in mind. Over the past few months, both the Board and membership have been guilty of not putting the children 1^st. We must all work together to be successful"
_________________________________________________________________________

Fred Massaro spoke on Frank’s behalf, thanking him for 5 years of dedicated service to the children of Wakefield and passed on the type of hours that was spent making the Association a success. Many people have taken shots at Frank, but you deny the success that the Association has had in dealing with establishing financial stability, increased membership, and improving on on-ice capabilities.
___________________________________________________________________________
New business continued:

2. MDC Ice – Mike McCarthy has volunteered to lead the effort to get MDC ice.
   Using contacts Jim Grenham has, Brian Donahoe submitted applications for ice to the MDC for the Flynn, LoConte, and Revere rinks, along with a separate application for the Everett rink, which may open in late November. Mike is now making calls trying to help the association.

C.) Equipment quotes – Shirts will be purchased from Dynamic Sports again this year. They have held the cost 3 years in a row and have delivered on time. Last year the entire needs of the association were filled by Dynamic due to the low bid offered – the association saved about $1000 compared to other bids. This year the Board will try to give some business to in town suppliers, providing their bids are in the best interest of the membership’s money. We will need to purchase socks, pucks, goalie equipment (only 1 full time goalie in the mites), etc again this year.

D.) Sponsor thank you ad in paper - Postponed to next meeting

E.) New cost for new sponsors- if sponsors can send in money now they will be given the same rate as last year - $300. The Board may elect to push that higher, but we must provide more visibility to sponsor’s. Each one has their own page on our web site, team articles, the sponsor flag at Hockeytown, and other means need to be pushed.

We need additional sponsors for 00-01. Last year we added clinic sponsor to the team sponsors to get additional funds.

F.) Team Reps- must attend meetings open /closed- Postponed to next meeting

G.) Open Board positions / Representatives needed for District 10, Dual State. Valley, etc.

Jim Jolly, Mrs. Nitche, and Frank Longo have volunteered to help
– Janet Filoramo volunteered to be Banquet Coordinator for 00-01 and to help out at "Picture night" or "Shirt Pick-up night" .

• Gail Severt will help when she can.
  
• Leeca Holleran volunteered to be District 10 Rep.
  
• Steve Evanglista volunteered to be Coaching coordinator (see previous details under Old Business)

Peter Boyson – stated he did not pull his younger son out of the association because of "sour grapes", he felt that there may be a better opportunity with his new team. He’ll let us know if it was better or his truck just has a lot more miles on it!

Peter also voiced his support of Fred Massaro and did not believe that Fred manipulated tryout ratings.
Frank and Fred thanked Peter for his support.

Peter also question if we have to play the same for a game if only 1 referee shows up.
Brian Donahoe replied – yes – we can charged a flat rate by the Dual State & Valley league

Mike Surette asked if the Bantam director’s position had been fill. Answer: No.
Mike asked if a coach can be a director, similar to Ed Audet (Ed is PeeWee director and was a head coach on an instructional mite team) Answer was yes, providing the Board addresses the situation with by-law 13 "Violations of Bylaws, if they feel that the violation is for the Good of the Association. In Ed’s case, there was 1 volunteer for 2 instructional mite teams. Since Ed did not control the Imites, the Board voted to violate by-law 5-paragraph e.

Mike submitted his name for consideration as Bantam director

Gail Severt commented that it seems like most people are surprised by where their children are placed after tryouts. Why not have a mid-season report card so parents know what their child needs to work on and what the needs are. Parents need to know what to address.

Steve Evanglista wanted to clear the air regarding the trip to Waterville Valley in August that he and Jim Grenham are leading. The children who are being asked to go are not the 00-01 "A" and "B" teams, they are players from all three PeeWee teams and 2-3 eligible Bantams, most of them never have had the opportunity to travel overnight to play in a tournament. Steve questioned Ed Audet on his role in stirring up the issue and requested that, in the future, if Ed has any questions, he should call Steve directly, not go behind his back to his friends, like Rich Dalton and Ron Cahill.
Ed responded that Ron Cahill called him and was upset that he was not asked to help out. Ed also stated that he did tell Rich Dalton of the trip and felt that Rich should have been part of the effort. Ed finished by saying that Rich Dalton had question that he could not answer and told Rich that Steve should be contacted. Ed concluded by apologizing for any difficulty he caused and felt he now understood what Steve and Jimmy were doing.

President added this is not a WYSA matter, it is not a USA hockey sanctioned event, and that WYSA is not liable for anything that occurs. Frank also comments that Eric, Rich and Ron could have been asked to participate, but it is not a WYSA sponsored event. Steve commented that Jim Grenham has insurance to cover the event.

- Shirts for new year – suggestion was made that we change to white (Chicago Blackhawks home) colors.
Brian Donahoe asked for comments:

- Scott Haley asked why we need to buy jerseys every year at $25.
Frank responded that 5 yr. Jerseys will cost $60 – $90 per player and we don’t want to spend $18,000 on jerseys that must be collected, cleaned, repaired and tracked over a five yr. Period. The logistics of trying to have enough of the right sizes, unique number on each team, etc. were sited. We would also have to buy new shirts every year to replaced lost or damaged shirts.

- Dan Flynn commented that $25 out of a $1000 bill is not too much, and he’d rather pay $25 /yr. Fir a new shirt then get a 2, 3, 4, or 5 yr. old shirt

- Bob Gorton suggested that we get a quote for reversible shirts on side red / the other white.
Brian Donahoe to contact Dynamic Sports for a price.

- Don Mercurio asked when the Midget team coaching selection would be made.
Frank responded: No date has been set.

Next regular meeting to be held, Monday, June 12 at 7:30 PM. This will be a Closed meeting
Next open meeting will be July 10,2000.

Motion made to adjourn the meeting made at 10:30 PM Motioned Seconded. Unanimous approval.

Executive Session: None

Meeting begins at 7:30 PM.

Members in attendance: > Chuck Mauceri, Peter Boyson, Mike McCarthy, GayleTerhune, Leca Holleran, Bob Griffin, Glen Yianacopolus, Frank Longo, Robert Stewart, Brenda Stewart, Kathy McMillan, Dom Magnerielli, Angelo Scippa, Bob Caseletto, Tom MacKay, John Crocker, John Riley, Jim Pickens, Steve Evanglista, Jim Flynn, Jack Malone, Jack Sullivan, Kevin Robbins, Jim Maguire

Minutes from March 10, 2000 reviewed.

No issues.

Discussion: None

Vote: Unanimous approval.

• Account balances reported. $ 26, 000 in account. (this includes about $9000 in deposits for 00-01 Season)

Bills: $2000
Comment – Accountant recommends that the association maintain at least 10% ($ 22,000) of our operating expenses on-hand at all times (before spending any money) to allow for unplanned financial issues (cost increases, fees, etc.)

Discussion: None

Vote: Unanimous approval.

Clinic:

• Still have 2 –3 outstanding bills

Instructional Mites:

Banquet was held at Volcano Park. Parents & players enjoyed the event. Trophies were given to all the Imites.

Still waiting on Stoneham and Hockeytown to determine the Instructional Mite 00-01 Plans

Mites:

• "C" team won the Valley championship for their division.
  - "C2" team won the Valley championship for their division
  Congratulations to both teams !
  
• Still waiting for all the equipment to be returned.

Squirts:

Squirt "A" team won Dual State tournament
Squirt "B" team was runner-up in Dual State.

Bantams: Season over – no additional information.

Dual State - No report - Rep not in attendance

Valley League - No report - Rep not in attendance

District 10 - No report - Rep not in attendance

Nominating Committee – Board of Director’s

Mites - Bob Caseletto, Secretary – Fred Massaro

Other volunteers – None before the deadline. Frank Longo, Jim Joly, Leca Holleran have all called and expressed interest in helping for 00-01.

After the Annual Meeting the "new" Board can vote on volunteers and place them in a defined role.
2000 – 2001 Board of Director’s
President – Open, Vice President – Open, Past President – Frank Micelli, Treasurer – to be elected by new Board
Secretary – Fred Massaro, Midgets – Bill MacKay, Bantams – Open, PeeWees – Ed Audet, Squirts – Steve Colella,

Mites – Bob Caseletto, Instructional Mites – Brian Donahoe, Clinic – Open
Other positions:

Dual State - Open
Valley League - Open
District 10 - Open

a.) Instructional Mites: - Not discussed

b.) "Extra-ice" - Not discussed
The extra ice that was made available this year was used as follows.
12 hours on Sunday:
2 sheets were sold in December to Bob Caseletto, 4 others went unused.
2 sheets were used for make-up games (Mite B & C), 3 sheets for practices (Squirts & Mites), 1 went unused
3 Thursday nights:
1 used for make-up game (Bantam), 1 used for practice (Squirts), 1 went used
President confused over the need for extra ice and the fact that 6 out of 15 sheets went unused!
Teams should use their practice ice for make-ups next year.
c.) Dual State registration: Not discussed

d,) North Surburban / Middlesex League: Not discussed

e.) Display case at HockeyTown – the association has been given permission to build a display case behind the "bubble" hockey game. We need a volunteer! Not discussed

VII.) New Business

• Quotes for 00-01 equipment – Not discussed
  
• Potential By-law corrections – Not discussed
  
• How will the Board run without a President / Vice President / Treasurer /- meetings / policies / votes ?
  Not discussed
  
• Midget sign-up / tryout dates / league they will play in, practice time / cost / Shirts ?
  Not discussed
  
  
• Content of "red" folder at Shirt pick-up night – Not discussed
  

VIII - Good of the Association (Any topic from any member of the Board or attendees)

Jack Malone – Open Slots – Need to make room for a "correction" as a result of tryouts. The Board should give a clear advantage to 2^nd yr players in every age division. Mr. Malone also wanted to make sure that future coaches must attend games prior to tryouts to get a feel for the players that will be playing in that age division the following season.


Steve Evanglista: - Presentation on a proposed structure for the WYSA to "get the wheels back on the program".
– Modify the Board:

Steve is part of a group that is building a rink in Georgetown and developing a consulting business to improve hockey programs.

Mission statement: "To assist town programs in the development of a player’s skills, their character, and build a foundation of hockey knowledge"

The consulting business works as follows:
- All players and coaches in the association would be listed and evaluated

The player / coach’s skills and weakness would be evaluated ("Excellent", "Good", "Need Improvement")
The association would be provide a report based suggesting improvements at each level based on the overall evaluation of that age division (Mite would need different improvements than Bantams would)\

The company would then offer skill clinics to address the weaknesses.
The database would be updated 2X a year and would NOT be available to parents – only overall divisional reports would be made public.

Coaching clinics would also be offered
The Company would assist in tryouts and be willing to provide a tryout format.
The evaluators would have Palm Pilots on ice to enter player information that would be fed to the web based database.

END of Presentation by Steve Evanglista.

Tom Mackay:
- Evaluation process doesn’t work
- Board should act as a Board of Governers – shouldn’t be involved in picking players
- Kids are leaving because of the "number"
- Coaches should pick their teams

John Crocker – Process has no accounting for second year players.
President responded that the Board spends countless hours trying to make the process fair. Handicapping the 1^st year players did not seem to be the answer. Some 1^st yr players really are better.

Robert Stewart – leaving the association because of an injustice to his child/
- the rating system failed
- kids moving backwards is wrong
– Requested a waiver from WYSA (President provided a hand written release)
President replied that the director thought that placing both goaltenders on the "D" team and allowing them to split the "C" teams games (one plays all the Valley games, the other would play the Dual State games) who allow each child more opportunities to play at no additional cost. Director made effort to contact both sets of parents prior to the letters being sent out, but could not leave a message with the Stewart’s (no answering machine). The director also stated that the decision was not final. ((((Since the meeting, the director called and offered the "C" team position to the Stewart’s, they declined))))

Angelo Scippa comments that the Association should try to have to keep Jim Grenham.
President replied we cannot place a child ahead of tryouts – Jim wanted his child to be kept at the PeeWee B level, regardless of tryout results. The Board did not want to set this as precedence.

Glen Yianacopoulas - Voice strong opinions against Mite Tryouts! He suggested that promises had been made to parents about "A" team positions and accused the mite director of manipulation of tryout numbers.

Bob Caseletto wanted to know why the mite division teams went from 13 / 13 / 13 / 13 to 11 / 13 / 13 / 13.
Imite director responded that the Mite division, including instructional totaled 104 players. The Mite & Imite directors agreed to split the players in half (52 for Mite tryouts / 52 for Instructional) The 4 teams of 13 was an easy way of determining the number of players for each tryout – not an announced number of slots on a team.

Jack Malone-"Hockey people" will be able to determine how a player is regardless of Level/age of play

Let it be up to the coaches. Force the bubble players against each other

Likes the "Medford system" rating and coaches choice of a range of players not just 1 – 14.

President commented that he would like to see that system, and that the Board has reviewed that for 3 years running, but cannot "make" coaches go see other teams play to earn the right to choose. We do not have enough volunteers to throw coaches out.

Bob Griffin-Evaluator should be forced to see games prior to tryouts.

Fred Mansfield- Make evaluators see games during season.

Joe Magnerelli -Seemed more kids made teams lower than last year

Leeca Holleran - not good for kids self esteem to drop a child down from a "C" to a "D"(10 yr. old)
President explained that the players who went from "C" to "D" were at the lowest team in the division each year. The Board reviewed a policy of protecting slots and felt that it was not the correct thing to do, especially since the number of teams in each division changes year to year. (2 years ago there were on 2 Squirt teams, now there are 4)

Gayle Terhune-10 yr. olds cannot understand "B" teams vs. 4 teams
Comments were also made regarding the exposure incident involving the Squirt C team at Merrimack College. Gayle felt that the association did nothing to help.

President responded – he called the high school involved. The staff refused to comment due to a "pending police investigation". Conversations with a private lawyer resulted in the position that the Association took. We went not asked to be part of the legal complaint and not informed until after the complaint was filed. Any position that might have been taken would have possibly resulted in legal ramifications for the Association, or persons within it. President had been in contact with the people involved and was well informed of the outcome of the hearing.

Chuck Mauceri- make a policy to keep players at the current team (cannot drop down).
A southern NH association has policies that players cannot move down and 1^st yr. players can only move up 2 – 3 spots.

Imite director points out that that can hurt a player when a division goes from 2 teams to 4 teams. The returning "B" players
would most likely be forced to play at a level higher than their skills would allow and higher skilled 1^st yr. players would be forced to play at a level lower than their skills.

Brenda Stewart- Make 2 "B" teams move 2 goalies to "A" level.

Joe Magnerelli - Make 2 "C" teams

President suggest a draft make equal teams within divisions

Jack Flynn- Suggested elimination of tryout evaluation process

Chris Labriola – questioned open slots- has the number of teams/ and number of players been locked in?

President replies no, Board is still trying to keep 3 PeeWee teams by using 2^nd yr. Squirts.

President suggests Steve Evanglista talk to Larry Abbot to get 3^rd rink at Hockeytown or a rink built at the Voke.

Frank Randell has told president that Wakefield will not get in at MDC unless direction comes from Governor.

Jack Malone suggests that membership write letters to Reps.

Chuck Mauceri point out that he did not pick his goaltenders.
Squirt divisions did not pick coaches until after tryouts were finished.

Suggestions from several members that we call "C" teams C1/C2/ C Red C white, etc.
(Records back to 94-95 season indicate that that has been done at the Mite level only. – Squirts & PeeWees have always has C & D teams)

Peter Boyson suggests that we take into consideration 2^nd year players.

President - The only thing that changed from last year to this year was peer level scrimmages – More points were added based on the head coaches interviews. Why are players leaving: more ice with other programs – more bang for the buck and in some cases because of the coach chosen for the team.

John Riley Suggest more coaches’ involvement next year.

President – If players dropout – remaining Players will move by rating original team slots are filled.

Coaches will be asked about number of players on team then may decide to leave additional slots open.

Steve Evanglista suggests that coaches pick any open positions including before May 15^th.

President comments that if there are movements between divisions it will be: Squirts to PeeWee "C" or PeeWee to Bantams "C"

Steve Evanglista – for future use: Rating system picks 1^st-8^th, head coach picks next 4 out of the next 8-10. Teams must be settled at tryouts.
President responded that is the "Medford" system and he is in favor of it.

Jack Malone- Suggests that outside evaluators rate the shifts the new head coach picks teams.
Didn’t understand how evaluators could deal with a new sheet of numbers each night.

President comments - that made the job more difficult, but in reviewing the sheets all the evaluators were consistent night to night.

Mike McCarthy- build in more input from coaches: make current head coach input a greater%.

Frank Longo- Suggest current coach/newcoach/ tryout evaluation get together to decide teams immediately after tryouts are completed

Steve Evanglista: Requests that some current coaches provide suggestions to tryout policies/methods.

Fred Mansfield- Asked for a tryout committee report wanted a copy that night (Feb 99) couldn’t get one.
(Report was published 3/1/99) President was never asked for a copy by anyone.

President reminds the attendees that if the membership wants to vote on policies we need a bylaw change. The Board is elected by the membership to make decisions. The tryout committee comprised by 10 non-board members provided a framework that was used by the Board to establish the tryouts.

Tom MacKay & Steve Evanglista comment that the association & the Board are "miles apart". The 99-00 tryouts were bad, but no one commented. This year everyone is upset.

President responds that more people need to get involved to make things better.

Chris Labriola commented that more people are leaving because they are unhappy. We should try to keep players in town.

President: We cannot make decisions that are geared for 1, 2 or 3 players. Situations must be looked at with regard to the impact to the entire association.

Tom MacKay wants to submit a proposal to deal with tryout policies / 2 "C" teams

Imite Director suggests that the proposal be submitted under the "Good of the Association" section of the next meeting and that the Board send a survey to the membership. Membership can provide opinion to the Board.

Steve Evanglista points out that the coaching coordinator needs to have authority over coaches.

President comments that Steve used a very light touch this year with some teams never seeing him on the ice. The Board interviewed Steve in June 1999 to create the position. There were no boundaries. Steve wanted to keep the position a non-board position.

Jack Malone comments that outside evaluators may not be the best for the players, current coaches / parents may be the answer.

President requested that Doreen McGowan get the committee together for a review & report. Recheck the 30 towns to see what’s happen in the last 2 seasons. The committee was give 3 Options in 1999: Modify, eliminate, or leave the current process alone (head coaches’ pick). The committee proposed a complete change.

Motion made to adjourn the regular meeting and begin executive session meeting made at 11:25 PM

Motioned Seconded.
Discussion: Next meeting to be held on Monday, May 22, 2000 at 7:30 PM. This will be an open meeting.
Unanimous approval.

Executive Session – None

Minutes from March 13, 2000 reviewed.

No issues.

Discussion: None

Vote: Unanimous approval.

• Account balances reported. $ 18000 in account.

Bills: $ 3000 Hockeytown, $520 Hockeyworks, $1500 Savings bonds, $1200 - Trophies / Plaques

Incoming: $3600 from Sponsors, $2600 in final payments / agreements / extensions, $3000 Valley League Credit

Discussion: None

Vote: Unanimous approval.

III.) Director's Reports

Clinic :

• Clinic finished on Sunday, March 28 – all went well
• Already planning four 4 returning on-ice volunteers (Beginner / Crate groups)

Instructional Mites :

Season over. Great job by both coaches.
No issues with children or parents over the entire season.
I-mite banquet tentatively planned for Thursday, April 27 at Volcano Park

Tryouts went well especially with 72 children the 1^st night (20 were moved up to mites)
Thanks to all those who helped.

Mites :

"A" team made it to the District 10 finals

Squirts :

Squirt "A" team went 1-1-1 in the State Tournament.

Director questions Dual State League Playoffs – Who pays and when?
Director to contact Joe Deguglielmo after playoff teams are determined.
Treasurer states that in the past we have been billed after the season for teams that made playoffs.

Discussion: None

Vote: Unanimous approval.

PeeWees :

Season over – no additional information.

Bantams :
Association received a letter from the Valley League: Bantam "A" team on March 22, 2000 damaged a door after their game. Valley League refused to give them a locker room at their next game. Valley League may send bill for $520.
Tom MacKay accepted full responsibility for the team. Game had finished, only employee in the Forum was Zamboni driver, and the lock was stuck.
Motion made to pay the bill (if one is sent)

Discussion: None

Vote: 6 in favor, 1 abstained

Midgets :

Season still over

IV.) Representative's Reports

Dual State - No report - Rep not in attendance

V.) Committee Reports

Nominating Committee – Board of Director’s

Mites - Bob Caseletto, Secretary – Fred Massaro

Other volunteers - None

2000 – 2001 Board of Director’s
President – Open, Vice President – Open, Past President – Frank Micelli, Treasurer – to be elected by new Board
Secretary – Fred Massaro, Midgets – Bill MacKay, Bantams – Open, PeeWees – Ed Audet, Squirts – Steve Colella,

Mites – Bob Caseletto, Instructional Mites – Brian Donahoe, Clinic – Open
Other positions:

VI) Old Business (prior meeting issues, policies)

a.) Instructional Mites:
Major issue is where to place 4 teams next year with the uncertainty with the Stoneham league.
Options include: 2 –3 team more in the Valley league, trying to get into the Woburn buzzer league, trying to get into the Burlington league, or creating our own in-house league. Biggest hurdle will be practice ice for the Imites. Hockeytown has been asked for additional ice to support the teams and an in-house league.

b.) All spring & summer teams are to be registered through District 10. WYSA will be used in name only.

c.) "Extra-ice":
The extra ice that was made available this year was used as follows.
12 hours on Sunday:
2 sheets were sold in December to Bob Caseletto, 4 others went unused.
2 sheets were used for make-up games (Mite B & C) , 3 sheets for practices (Squirts & Mites), 1 went unused
3 Thursday nights:
1 used for make-up game ( Bantam), 1 used for practice (Squirts), 1 went used
President confused over the need for extra ice and the fact that 6 out of 15 sheets went unused!
Teams should use their practice ice for make-ups next year.

d.) Dual State registration: Steve Colella to contact Joe Deguglielmo

e,) North Suburban / Middlesex League – Can we get in for the 01-02 Season?
Brian Donahoe to get information.

f.) Display case at HockeyTown – the association has been given permission to build a display case behind the "bubble" hockey game. We need a volunteer !!

g.) Hockeytown (Larry Abbott) has been asked for:
-1 additional sheet of ice to support the 3^rd & 4^th Instructional mite team practices
- 2 additional sheets of ice for an in-house "buzzer" program
– 1 additional sheet of ice for Goalie clinic, Squirt, and PeeWee power skating.

h.) Hockeytown has also been asked to move the Midget and Bantam practices back to Tuesday nights.

i.) Tryouts – Director’s requested by President to collect all the information concerning the drills / skills/ stations used at each tryout to help establish next year’s tryouts.

j.) Tryout Results (#Teams / # Skaters / # Goalies)
Division Teams Goalies Skaters per Team Skaters + Goalies
Instructional 4         0         12 / 12 / 13 / 14            12 / 12 / 13 / 14

Mites 4         1         11 / 13 / 13 / 13        11+1 / 13 / 13 / 13

Squirts 4         5         13 / 14 / 14 / 14        12+1 / 14+2 / 15+0 / 14+2

PeeWees 3         2           10 / 12 / 13       10+1 / 12+1 / 13+0

Bantams 3         5       13 / 15 / 16        13+2 / 15+1 / 16+1
This will be the breakdown used to sent the letters out on April 17.
Open slots and player movement will not be decided until after May 15^th!
Letter on April 17^th will provide initial cost information and require a $125 deposit ($65 for 2^nd & 3^rd players) by May 10^th. Team rosters will be finalized at that time.
Why $125?

$30 for Shirts, $10 for Socks, $25 for USA / Mass Hockey Insurance / Registration + $60 Deposit on ice payment.
Projected costs include 3 PeeWee teams and no additional ice for instructional mites.
Based on 210 players the costs are: Instructional Mites - $520 (?), Mites - $733, Squirts / PeeWees / Bantams = $1033.
These figures include the $125 deposit, $50 for association overhead, and $10 per player for 1^st game in the districts.
Financial contract will be mailed with the tryout letter and must be returned with the $125.
The final costs will be determined after May 15^th and the instructional program has been settled.

k.) Bob Fonzi resigned from the Board effective March 20,2000.

l.) All equipment must be turned in by May 8^th. Director’s are required to collect all puck, pennies, bags, clipboards, cones, goalie equipment etc.

m.) Post tryouts- Mailing will go out by division - Individual only.
Teams rosters will not be mailed until all players have been notified

n.) Coaching Coordinator - Steve Evangelista has decided not to continue into the second year of this position.
We will post an ad in the Sports Brief’s section of the Item.

o.) Association rules from Frank – next meeting

p.) An ad for open coaching positions will be placed in the Item – 2 Instructional, 2 Mite, 1 PeeWee, 1 Bantam, and 1 Midget. Final needs, interviews & selections will not be determined until after May 15^th.

VII.) New Business

• President mentions the possibility of reviewing association rules, policies and by-laws as the Past-President over the summer.

• Quotes for 00-01 equipment – Postponed until next meeting
  
• Potential By-law corrections – Postponed until next meeting
  
• How will the Board run without a President / Vice President / Treasurer /- meetings / policies / votes ?
  Postponed until next meeting
  
• Midget sign-up / tryout dates / league they will play in , practice time / cost / Shirts ?
  Postponed until next meeting
  
• Content of "red" folder at Shirt pick-up night – next meeting
  Postponed until next meeting
  

VIII - Good of the Association (Any topic from any member of the Board or attendees)
None

IX) Adjourn

Motion made to adjourn the regular meeting and begin executive session meeting made at PM

Motioned Seconded.
Discussion : Next meeting to be held on Monday , May 8 , 2000 at 7:30 PM. This will be an open meeting.
Unanimous approval.

Executive Session – Remaining coaching selections:
Mite A – Paul Giancola, Mite B – Jay Paiva, Squirt B – Chuck Mauceri, Squirt C – Mike McCarthy, Squirt D – Keith Morris.

Motion made to adjourn the meeting made at 11:52 PM

Meeting begins at 7:40 PM.

8 Member in good standing in attendance

I.) Secretary's Report

Minutes from February 7, 1999 reviewed.

No issues.

Motion to accept the Secretary's Report.
Motioned Seconded.
Discussion: None
Vote: Unanimous approval.

Account balances reported. $11,489 in account.

Taxes for Fiscal 99 have been filed

Attorney General’s report for Tax Free Status has also been filed.

Change from a June end of Fiscal Year to April end of Fiscal Year cost $560 Dollars.

Motion to accept the Treasurer's Report.
Motioned Seconded.
Discussion: None
Vote: Unanimous approval.

III.) Director's Reports

Clinic : 
2 weeks remaining. Attendance is dropping off .

Instructional Mites :

2 Games remaining in Stoneham

Stoneham has hinted at cutting back or eliminating the "In-house" buzzer league to free up ice for Stoneham’s involvement in the Middlesex League. No information will be made available until the new Board in Stoneham meets in June.

Mites :

No significant issues

Squirts :

Complaints have been made regarding Phil Wallace at the Thursday PM Squirt Skills sessions.

PeeWees :

"A" did well in the States , losing to Cape Cod, who eventually won the tournament

"B" team , coached by Ron Cahill, beat the Medford "B" team 4 – 0 AND the Manchester Flames 5-1 over the past weekend.

Bantams :

No significant issues

Midgets :

No significant issues

IV.) Representative's Reports

Dual State - No report - Rep not in attendance

Valley League - No report - Rep not in attendance

President commented that the Valley League report on Penalties / Suspensions is not very accurate.

District 10 -

Bantam "A" coach and a Bantam "A" player have been suspended for the remainder of the year due to violation of Player suspension rules. Head coach was absent from a game where a player received 4 penalties, which requires automatic suspension from that game and the next league game. Coach was not given the game sheet from the 4 penalty game, player showed up at next league game and did not inform the coach of the prior suspension. District still suspended the coach &* player. Player cannot attend any USA Hockey related event, including the 00-01 tryouts.

District is cracking down on all penalties and suspensions. Coaches are reminded to be aware of all the rules 7 regulations of District, the Valley , and Dual State Leagues.

All spring & summer teams are to be registered through District 10. WYSA will be used in name only.

Next year Mite & Squirt Head coaches will need to be patched to the intermediate level.

Bantam "A" & Midgets will play in the District Playdowns "early" next season AND
the Bantam "B" & "C"’s will play during the PeeWee / Squirt playdowns to try to minimize the impact of the High School season

President again requested that Valley & Dual State League make-up games be identified & prioritized. There is a sheet of ice available on Thursday March 16, March 23, and March 30 at 8:00 PM at Hockeytown for make-up games.
The 3 hours of ice on Sunday April 2, & 3 hrs on April 9 can be used now to swap practices to allow for make-up games. Hours are 11:50 AM, 1:00 PM, and 2:10 PM.
Bantam, PeeWee, Squirt & Mite director all commented on the need to make up games.
To be prioritized by need.

Letter from Susan Mansfield- - -

I am writing to you to express my extreme disappointment in your handling of the youth hockey funds, specifically the banquet. Hockey is a very expensive sport. When we pay WYH we expect that the money is going towards ice time and uniforms. The last few years we have even been forced to participate in the "required" fundraising support. I can speak for most parents when I say I do not want my money to go to anything but ice time, uniforms, and financial help for families that need it.

Parents willingly buy the equipment and pay for the ice time for our children. Not everyone is able to give their children the opportunity to play hockey and here we are paying for a sit-down dinner for all the teams and their families.

Last year we had a party at the coach’s house with the players and their families. That was a nice end of the year and say good bye to friends and teammates. I suggest that you do away with the "required" fundraiser and the expensive end of the year banquet. You should consider asking the parents what they would prefer, seeing that it is our money you are spending.

That brings me to my next point. You are also spending money donated to the WYHA by many generous sponsors, the majority of which are Wakefield businesses, What a slap in the face that is to them! Not only are you spending their money on a frivolous dinner, but you are also going to an out-of-town restaurant to do it.

I hope, on the future, that you will ask for input and ideas from the people paying the bills.

President’s response to cost of formal banquet: (Trophies / Tee Shirts cost $2000 / year)
a.) Cost of this year ‘s banquet = $5200 – 2350 from Golf CD** = $2800

b.) Cost of last year’s individual banquets = $3000

c.) Cost of using the Galvin school = $3300

** Board voted during the January open meeting to assigned the Golf CD to the banquets due to cost concerns.

The cost per meal at Anthony’s was $10. The Board felt that couldn’t be touched anywhere else.

Bob Fonzi has received countless positive comments and overwhelming support for the banquet, its format, location, food, service, and atmosphere. All board members commented with similar reports.

- Winner’s of Kirk, Gentile, and Ramsdell awards:
Just to document the 99-00 Winners:

Gentile Awards:
Mites – Tim MacDonald
Squirts – David McClory
PeeWees – Matt Macanney

Ramsdell Award – James Fennelley

Kirk Award – David Yazinka

MacKay Award – Bill MacKay

 Nominating Committee – No one has contacted Frank Micelli as of March 13, 2000.
Note: Frank Micelli will not be seeking re-election as President.
Fred Massaro will not be seeking re-election as Mite director.
The Vice President's position is open for election.
The PeeWee (Ed Audet) and Midget (Bill MacKay) director's positions are up for election.
The Instructional Mite, Squirt, and Bantam Positions are currently filled
and are not up for election until 2001. The Clinic director and Secretary positions
are open and volunteers can be appointed by a vote of the new 00-01 Board.

VI) Old Business (prior meeting issues, policies)

- Tryout dates & time slots - all directors / coaches / evaluators are set
Division Evaluators                                                 Running Tryout
Instructional Mites Audet, Longo, Pickens                 Donahoe

Mites Brown, Colangelo, Giancola, Paiva                Evangelista

Squirts Boylan, Crocker, Griffin, McCarthy, Mauceri         Pickens

PeeWee Dalton, Mitza,                                                  Cahill

Bantams MacKay, Surette,Cahill

On-ice helpers do not need patches, but must have an IMR as an instructor.

- Tryout Plans- Director’s have been working with the new coaches / evaluators.

- Tryout scoring review - director’s to hold all information after each tryout & review for inconsistencies.
Coaches / Evaluators will not be allowed to keep the sheets, nor make copies.

- Current head coach’s evaluations – Squirts & Mites still have forms not completed.

- Open slots on "A" teams- Board again debated 0 – 2 slots open on the "A" teams and keeping the "A" teams with the lowest number of players. Concern is that the number of players in any division will continue to change over the summer like last year. The Board will meet on Monday, April 3, 2000 to decide on this issue.

Current 1^st yr. "A" level players are not guaranteed an "A" team slot for 00-01.

There are about 5 children who will not be able to make all 3 tryouts, but will be at 2. The age directors for those divisions will work with the evaluators to provide a fair tryout.

- Goaltender tryout status – Steve Evangelist has been working with Mike Garagosian creating the format and rating criteria that will be used. Mike Garagosian will be at the tryouts unless BU makes it into the Tournament. There will be 1 coach / helper from each division along with Steve on the ice. Only open issue – shooters.
Two possibilities – Use the on-ice coaches or request volunteers from the Squirt, PeeWee and Bantam division to shoot.
The age directors will work with Steve to decide. Current Squirt "A" goaltender has a potential conflict.

Pull-overs / "Pennies" need to be collected by each age director to support tryouts. The lock-up contains 100 in a variety of colors.
They are bagged in sets of 10.

Post tryouts- Mailing will go out by division. Individual only. Teams rosters will not be mailed until all players have been notified

- Game sheets review results by Division / team
Review of the games sheets highlighted several issues:

a.) Call-up policy is not being followed – several instances of 1 or 2 players being called up 5 – 11 times while others have not played at all
The Board will meet with the coaches involved to get an explanation.

b.) Major penalties / suspensions are not getting reported to the age director’s and then to the Board.

c.) Games sheets are filled out incorrectly – Alternates (Call-ups) are not identified with an "Alt" or "Alternate Player" and that player is not signing the games sheet as required by Valley & Dual state rules. Players who are not at games are still left on the games sheet . Players numbers are not the same game to game.

(due to the above 3 issues the meeting with the District did not go well)

The Board will set policy at the next meeting, most likely requiring all games sheets be turned in once a month to the age director for review.
The Board will also review the call-up policy and make adjustments to provide a "fair and equal" chance to all players.

- 00 -01 Registration numbers by division
Mites – 103 (Includes 30 returning mites, 26 Instructional, and 57 clinic / new players)
Squirts – 58
PeeWees – 38
Bantams - 50

- Peewee & Squirt clinic status – Both have ended and were very successful. The problem with next year will be getting into the MDC. President has already been told by MDC officials that Wakefield will not get MDC ice next year.
Request has been put in to Hockeytown for 2 additional sheets / week. One will be used to place the large number of instructional mites and the second will be used for goaltenders and skating skills (mites / squirts / peewees)

- Coaching Coordinator - Detailed framework 00 -01 to be provided by Steve Evangelista

VII.) New Business

- Costs for 00 -01 Leagues we play in (Valley, Dual, Stoneham)

Costs are expected to increase in the leagues we play. Costs will be inline with expenses.
For next year – Squirts, PeeWees and Bantams are looking around $1000.
For a single player the costs are (approximately) $360 for Valley, $350 for Dual, $210 for practice ice, $50 for overhead,
$25 for Shirt, $22 for USA Hockey registration / insurance, $3 for Mass Hockey registration, and $10 for socks.

Valley League charges around $170/game based on a 26 game season
Dual State charges around $160/game based on a 30 game season
Hockeytown charges $188/hr for practice Ice.

Team registrations in the Valley league for 00-01 has already cost $2550 (17*150)

Rink discussions are still alive. Rumor of Hockeytown’s closing is not true. President spoke to Larry Abbott who dismissed the rumor because of the Strike one facility in Danvers being converted back to a twin surface hockey rink.
Additionally, Hockeytown may add a 3^rd sheet in the back. They own the land and need to get the right financial deal to progress. Real concern over the easement give to gas company under the location where a 3^rd sheet would be built.

Valley League charges around $170/game based on a 26 game season
Dual State charges around $160/game based on a 30 game season
Hockeytown charges $188/hr for practice Ice.

Team registrations in the Valley league for 00-01 has already cost $2550 (17*150)

- Number of Instructional Mites trying out VS available ice for practices & slots in Stoneham. 00 - 01
This is a major concern. 7 Mite level teams have been registered in the Valley League in case Stoneham eliminates the "Buzzer" program for the 00-01 season. No decision is expected until at least June. The plan, at this point, with the possibility of 3 PeeWee teams is to have 3 instructional level teams share practice ice (if we cannot get an additional sheet from Hockeytown). Where the teams play cannot be settled at this time.

- Quote Status 99-00
Quotes for the 00-01 season shirts, socks, and other equipment have been received from Dynamic Sports and the HockeyHut. The Board will review at the next meeting.

- Sponsor Flag
Sponsor flag will be hung at Hockeytown by March 18,2000

- 01-02 Valley League Registration Plans- Submitted Monday, March 13, 2000
This represents the MAXIMUM number of teams to reserve the slots.
(Number of Mite teams registered is due to the uncertainty of the future of the Stoneham "Buzzer" League)

Bantams
Team Color/Division
B1-WE
B2-BC
B3-RC

PeeWees
Team Color/Division
P1-WC
P2-RN
P3-SC

Squirts
Team Color/Division
S1-WE
S2-BC
S3-RE
S4-GN

Mites
Team Color/Division
M1-WE
M2-BE
M3-RE
M4-SN
M5-SS
M6-Buzzer
M7-Buzzer

President passes the chair to the Treasurer.
Motion made: A lower level team cannot be sent to play for a higher level team, regardless of the situation.
Motion Seconded
Discussion: Groton "A" team was scheduled to play PeeWee "A" team on Saturday, March 4^th at 6:30 AM, just a few hours before both were to play in the State tournament. The PeeWee "A’s had already cancelled 3 games due to the districts and other conflicts with the Valley League. A decision was made to send the PeeWee "B" team with the possibility of playing the game, playing the Groton "B" team, or arriving at the rink an accept the forfeit. Gorton did not show –up , so Wakefield was awarded the win.

Since that morning the Wakefield "A" team and Groton "A" have agreed to make-up the game and the forfeit has been eliminated.
Vote: Unanimous approval.

President discussed the situation surrounding the PeeWee "A" team.
Head coach Eric Mitza has been spoken to regarding the 30 minute rule before & after games and the overall responsibility of the team being his. Ed Audet has also been spoken to.
President realizes the attention the team gets with 3 Board members with children on the team.

Squirt "C" team parent & lawsuit against N. Reading high school player. Board is requested to maintain silence until the matter is settled. The Board will review a letter to be sent to Merrimack College, after legal council provides direction.
Other youth sports organizations in Massachusetts have had legal troubles after making statements & taking positions regarding lawsuits without benefit of council. This Board will not.

Cost of tryouts – several comments have been made to Board members on the tryout registration fee.
The fee is not for ice.

The tryout numbers and newspaper advertising cost over $700. Mailings, financial contracts, copies of medical forms , etc are all paid for by this registration fee. The schedule for tryouts was announced in September 1999 – see you red folder that was handed out with shirts at the West side social club.

VIII - Good of the Association (Any topic from any member of the Board or attendees)
Game cancellations – President to contact Paul Gilmartin (Valley League) to determine the time frame required so the association does not get charged for both teams.

Bantam director requested that the Bantam "A" & "B" return to a Tuesday PM practice to avoid conflicts with High School games.

Clarification on call-ups : per the policy modified by the coaches ; if an "A" team needs players & the "B" team has a conflict the "A" team must pull from the "C" team, or cancel / re-schedule the game. The coaches did not want to break up two teams to support 1 (If "A" pulled from "B", then "B" would have to pull from "C" – disrupting 2 teams )

"Grapevine" – President addressed the on going issue of the "grapevine of miss-information" The President requested that the negative spin supporters give the team managers, assistant coaches, head coaches, volunteers, and Board members the "benefit of the doubt". Call the President or any Board member with any questions, concerns, or situations that are not clear.
President requests that everyone "put the children first."

Bill MacKay thanked the Board for the "Chops" MacKay award.
It was well received and his brother would have been very proud.

IX) Adjourn

Motion made to adjourn the regular meeting and begin executive session meeting made at 9:50 PM

Motioned Seconded.
Discussion : Next meeting to be held on Monday , April 10, 2000 at 7:30 PM. This will be a closed meeting.
Unanimous approval.

Executive Session – Coaching altercation interview

Motion made to adjourn the meeting made at 11:00 PM

Kirk Award Committee - "The Charles T. Kirk Trophy should be awarded to the varsity hockey player who has played in the Wakefield Youth Hockey Association and who has best developed his potential and has continued to improve throughout high school"

Gentile Award- The Dennis Gentile Memorial Award is given annually to a second year defenseman who plays in the "B" level of the Mites, Squirts, and PeeWees. One award is given annually at each level. The Dennis Gentile Memorial Award was established by his family to honor his years to the Wakefield Youth Hockey Program. The trophy's recipient is selected by the Head Coach. In addition to hockey skills, the coaches are encouraged to base their decision upon sportsmanship, cooperation, hard work, and love of the game

Kirk Award Committee - "The Charles T. Kirk Trophy should be awarded to the varsity hockey player who has played in the Wakefield Youth Hockey Association and who has best developed his potential and has continued to improve throughout high school"

Gentile Award- The Dennis Gentile Memorial Award is given annually to a second year defenseman who plays in the "B" level of the Mites, Squirts, and PeeWees. One award is given annually at each level. The Dennis Gentile Memorial Award was established by his family to honor his years to the Wakefield Youth Hockey Program. The trophy's recipient is selected by the Head Coach. In addition to hockey skills, the coaches are encouraged to base their decision upon sportsmanship, cooperation, hard work, and love of the game

Open Meeting

Motioned Seconded.
Discussion : None
Unanimous approval.

December 13, 1999 - Closed Meeting

Meeting begins at 7:35 PM
President & Treasurer not in attendance.
Meeting run by Instructional Mite Director

I.) Secretary's Report

Minutes from November 8 reviewed.

No issues. Motion to accept the Secretary's Report. Motioned Seconded.
Unanimous approval.

II.) Treasurers Report:

- No report

III.) Director's Reports

Clinic :
- Going very well.
-130 signed up. 70 In the Learn To Skate, 30 In the Learn to Play, and 30 in the Dynamic Skills session.
All Mite A & B's have been moved to Hr III. 7 girls from the High School Club Team have signed up.

Instructional Mites :
- No issues. 8 - 9 games have been played by both teams

Mites : 1 "C2" player is possibly dropping out.
Valley League has been contacted regarding the number of 6:00 AM games the C2 team has been scheduled for.

Squirts :  Director to contact Charlie Bradbury to clarify suspension of Squirt player who was suspended in a PeeWee game.

PeeWees :  - "A" team played in the Fleet Center as part of the "Future Bruins" promotion. All the players and parents had fun. Thanks to those who organized this special event.

- "A" coach is requesting an additional player be pulled permanently from the "B" team. Board is reviewing this request and will hold a special meeting on December 20 to make a final decision.

- "A" team may enter into a tournament in Montreal in the spring

- "A" team is playing in the top PeeWee division in the Valley League.

"B" team doing well - final open slot filled several weeks ago. Player doing very well.

"C" coach requesting additional players: one player out due to   personal issues, 2 others have asthma.
(Team has 11 skaters and 1 goalie)
Rotation from squirt "A" has some players near the 5 games limit. (Director reminded that the 5 game limit is in each league - player can be in 5 Valley AND 5 Dual State games before a waiver is required.
Rotation policy ( as modified by the coaches and voted on by the Board ): Call-ups will be made using the team directly below, including the highest team in the division below. The coach needing players must made the calls. Only can go down 2 teams - if not enough players are available, forfeit or re-schedule game. Coach must speak to the player's parents, whenever possible, to confirm ability to make game or refusal to attend. Players must play with their own team in cases of overlapping games
PeeWee and Squirt Directors to talk to the PeeWee C, Squirt A, and Squirt B coaches to make sure the rotation policy is followed..

Bantams :
- Division to remain at 3 teams. Waivers for PeeWees to be called up without limits have been received.

- Jared Fonzi made the Wakefield High School team, David Baressi made the Pope John High School.
Director to requests letters from each player to allow for payment adjustments , if necessary.

"A" team needed help with coaches due to personal commitments - Bill & Tom McKay coached the team over last weekend.

Midgets :
Season over. Last game cancelled,
Jerseys to be returned to Midget director.
Director to look into moving into the North Suburban League that plays out of Saugus to eliminate the late night , long distance travelling.
Motion to accept the Directors' Report. Motioned Seconded. Unanimous approval.

IV.) Representative's Reports

Dual State - No report

Valley League - No report

District 10 - No report

V.) Committee Reports

- Kirk Committee: Volunteer requested for Kirk Committee chairperson. Bill McKay volunteered.
Motion made to have Bill McKay appointed as the Kirk Committee Chairman
Motioned Seconded. Unanimous approval.

- Fundraising Committee:  -  Raffle (Proceeds approximately $14,000)

99 -00 Raffle Winners:
Joseph & Susan Lally- Wakefield    $2000
Mark Colangelo - Lynnfield   $1000
Darlene Cronin - Wakefield   $500
Ticket Sales
Michael Weaver - 1400+ ($1000 Savings Bond)
Cory Spinale - 700+      ($500 Savings Bond)
Anthony Micelli = 400+ ($500 Savings Bond)
Winning Team :  Instructional Mite Red  - $150 Pizza Party

Checks will be sent to those who sold in excess of $100 as soon as the bank printer delivers more WYSA checks.

VI.) Old Business

- Game sheets -  games sheets will be held by head coaches / team managers. Information on any suspensions / major penalties must be forwarded to the age director.

- Team rules -  each team must establish rules, pass to director, then to the board by the January10, 2000 meeting.

- Goalie Clinic: Clinic continues to go well. PeeWee shooters are rotated at each session. PeeWee shooters are required to give the PeeWee and Bantam goalies hard shots and have the ability to back off for the younger goalies.

VII.) New Business

 Coach's applications: the following applications were received by December 13.

Instructional Mites: Jim Pickens
Mite A - Jay Paiva
Squirt TBD - Mike McCarthy
Squirt B - Bob Griffin
Squirt A - John Crocker
PeeWee A : Eric Mitza, Jim Grenham, Ron Cahill
Bantam A - Bob Trepsas, Tom McKay, Don Mercurio, Mike Surette

Damage at Flynn Rink: After the PeeWee power skate 2 weeks ago someone had written on the locker room with with a puck. The Flynn arena complained. Investigation is underway.
Motion made to suspend Wakefield player involved for 2 games and 1 power skate, Motion seconded.
5 Board members in favor , 1 opposed.  2/3 required. Motion passes.
PeeWee director to follow-up. Steve Evanglista has already apologized to the management on behalf of the association. The Flynn arena already repaired the wall.

1999 - 2000 Season Awards - The following awards will be presented this season-  Coaches should begin thinking about potential candidates and how the final selection will be made.