Wakefield Youth Skating Association
P.O. Box 281
Wakefield, Ma. 01880

Below is the full text of the proposed changes to the Bylaws prior to Membership / Board Vote on August 11. This includes the approved Bylaws changes from the July 28th BOD meeting.

Artiicle I – Name – NO CHANGES

  1. This organization shall be known as the Wakefield Youth Skating Association Inc. and may comprise any amateur hockey club, skating teams, clinics, or classes as may be deemed necessary to obtain the following objectives.

Article II – Objective - NO CHANGES

  1. The objective of the Wakefield Youth Skating Association Inc. shall be to implant firmly in the youth of the community, both boys and girls, the ideals of good sportsmanship, while attaining quality skills for the safe and healthy execution of ice sports.
  2. The objective will be achieved by providing supervised competition and instruction in games applicable to Ice sports. The supervisors and personnel of the association shall bear in mind that at all times the attainment of good sportsmanship, athletic skills, while increasing the children’s self esteem is more important then winning games.

Article III – Government – CURRENT

  1. The Board of Directors shall govern the members of the Wakefield Youth Skating Association Inc. The Board of Directors shall consist of a President, Vice President, appointed Treasurer, Secretary, Immediate Past-President, Coaching Coordinator, and Directors of the following programs: Instructional Mite, Mite, Squirt, PeeWee, Bantam, Midget, and Clinic (if programs exist at those levels).
  2. All members of The Wakefield Youth Skating Association that are "members in good standing" (see Article VI) may attend and participate in all regular open meetings. "Members in good standing" may also attend, participate and vote at elections during the annual meeting.
  3. At the annual meeting the membership shall elect Officers of the Board and Board directorships as described in (D).
  4. All Board positions shall hold a term of 2 years, with voting of individual positions taken place in alternating years. The President, Vice President, Clinic, Mite, Peewee and Midget positions will be voted on in even years, and the Secretary, Instructional Mite, Squirt, Bantam, and Coaching Coordinator positions will be voted on in odd years.
  5. The treasurer shall be appointed by a 2/3 vote of the Board of Directors for a 2-year term within 30 days of the annual meeting. The treasurer’s appointed position will follow the same election schedule as the Secretary.
  6. In order to allow the proper yearly cycles to take effect the following positions for the 1999 elections will only hold a one year term: President, Vice President, Treasurer, Mite, Peewee and Midgets
  7. The Board of Directors shall determine all policy matters and make such reasonable rules and regulations as may be necessary to carry out the objectives of this organization.
  8. Vacancies on the Board except for President and Treasurer (reference (D)) shall be filled by a majority vote of the Board of Directors. Such vacancies must be advertised two (2) consecutive Thursdays before the next Board meeting so that a formal presentation of applications and nominations may be made before the Board members present at the next announced meeting.
  9. The appointed Board members shall serve the duration of the term of the individual being replaced.
  10. The Vice President assumes the duties of the President in the event of the Presidents resignation or other reasons for vacating that office. The Vice President will hold the President position until elections are held at the next annual meeting.
  11. The Board of Directors shall have control of the property and management of the organization. Funds of the organization shall be withdrawn from the bank of banks with which they are on deposit by the signature of the duly elected Treasurer or his alternate as designated by the Board of Directors.
  12. High School Coach Membership:
    The Wakefield High School Varsity hockey coach shall be a member of the Association. General Membership privileges will be extended each year by the invitation of the Board of Directors at their first meeting.
  13. The current High School Hockey boys and girls coaches shall be invited to act as an adviser working in conjunction with the Coaching Coordinator (if a position is filled) and or division Directors.
  14. The special advisor may meet with the Coaching Coordinator and or Directors in order to assist in developing a teaching method for the coaches.

Article III – Government – PROPOSED

  1. The Board of Directors shall govern the members of the Wakefield Youth Skating Association Inc. The Board of Directors shall consist of a President, Vice President, appointed Treasurer, Secretary, Immediate Past-President, Coaching Coordinator APPOINTED DISTRICT 10 REPRESENTATIVE, and Directors of the following programs: Instructional Mite, Mite, Squirt, PeeWee, Bantam, Midget, and Clinic (if programs exist at those levels). The Board shall have control of the property and management of the organization. Funds of the organization shall be withdrawn from the bank of banks with which they are on deposit by the signature of the duly elected Treasurer or his alternate as designated by the Board of Directors.
    (CHANGE & REASON for change: Added D10 Rep because Mass Hockey wants all District reps to be voting Board members. The Membership and Board in attendance approved this change on July 28th, 2003.)
    (ADDITIONAL
    CHANGE & REASON for change: Combined Article III K into A to condense the Bylaws.)
  2. All members of the Wakefield Youth Skating Association may attend and participate in all regular meetings. Members may also attend, participate and vote at elections during the annual meeting.
    (CHANGE & REASON for change: Eliminated the phrase "Member in Good Standing" – you are a member or not as defined by Article VI. The Membership and Board in attendance approved this change on July 28th, 2003.)
  3. At the annual meeting the membership shall elect Officers of the Board and Board directorships as described in (D).
  4. All Board positions shall hold a term of 2 years, with voting of individual positions taken place in alternating years. The President, Clinic, Mite, Peewee and Midget positions will be voted on in even years, and the VICE PRESIDENT, Secretary, Instructional Mite, Squirt, Bantam, and Coaching Coordinator positions will be voted on in odd years. THE TREASURER AND DISTRICT 10 RERESENTATIVE WILL BE APPOINTED FOR 2 YEAR TERMS IN EVEN YEARS.
    (CHANGE & REASON for change: ADDED D10 REP and split PRES and VP to different years)
  5. The Treasurer and DISTRICT 10 REPRESENTATIVE shall be appointed by a 2/3 vote of the Board of Directors for a 2-year term within 60 days of the annual meeting. The Treasurer’s and DISTRICT 10 REPRESENTATIVE’s appointed positions will follow the same election schedule as the PRESIDENT.
    (CHANGE & REASON for change: Added D10 rep, increased time frame to 60 days, moved Treasurer and D10 rep to same cycle as President. D10 rep added by Mass Hockey request, the 30 day window was not enough to advertise and appoint the 2 positions, changed cycle to better balance the Board)
  6. The Board shall maintain the voting cycle as defined in "D" by creating 1 year terms in the event of an unbalanced election cycle – more than 7 Board positions being voted at any election.
    (CHANGE & REASON for change: Revised "F" – Applied only to the 1999 Elections – need a provision to balance the Board to keep approx. 50% of the positions open each year – for the May ’04 Annual Meeting the following positions will have 2 year terms:
    President, Clinic, Mite, Peewee, Midget, Treasurer, and District 10 Rep. The Vice President and Coaching coordinator will have 1 year terms to get back on the correct cycle.)
  7. The Board of Directors shall determine all policy matters and make such reasonable rules and regulations as may be necessary to carry out the objectives of this organization. ThESE policy matters will be published in the WYSA policy AND GUIDELINEs book.
    (CHANGE & REASON for change: As part of the Bylaw revisions several current Bylaws need to be moved to a policy book)
  8. Vacancies on the Board, except for President and VICE PRESIDENT, shall be filled by a majority vote of the Board of Directors. Such vacancies must be advertised two (2) consecutive Thursdays before the next Board meeting so that a formal presentation of applications and nominations may be made before the Board members present at the next announced meeting.
    (CHANGE & REASON for change: Changed from Treasurer to Vice President. The treasurer is already an appointed position)
  9. The appointed Board members shall serve the duration of the term of the individual being replaced.
  10. The Vice President assumes the duties of the President in the event of the Presidents resignation or other reasons for vacating that office. THE BOARD SHALL ADVERTISE AND HOLD A GENERAL ELECTION FOR THE PRESIDENT OR VICE PRESIDENT’S POSITION WITHIN 60 DAYS OF EITHER OFFICE BEING VACATATED. IF THERE ARE NO VOLUNTEERS THE BOARD SHALL APPOINT A PRESIDENT OR VICE PRESIDENT FROM WITHIN THE BOARD.
    (CHANGE & REASON for change: Added provision to have elections for President and Vice President other than at the Annual meeting. Current Bylaws prevented such elections The Membership and Board in attendance approved this change on July 28th, 2003.)
  11. DELETED – Combined into Article III A
  12. DELETED – Put into Policy & Guidelines book
  13. DELETED – Put into Policy & Guidelines book
  14. DELETED – Put into Policy & Guidelines book
  15. THE DEFINITION OF AND APPOINTMENT OF Standing Committees, THE DUTIES OF THE OFFICIERS OF THE BOARD, AND Duties of Remaining Board Members (ALL FORMER BYLAWS) SHALL BE DEFINED IN THE wysa POLICY BOOK.
    (CHANGE & REASON for change: A policy book will allow greater flexibility to the association without having to revise and amend bylaws.)
 
 

Article IV – Meetings - – CURRENT

  1. The Board of Directors will have 13 scheduled meetings per year. Said meetings shall be conducted the second Monday of each month, except for the Annual meeting which will be the 3rd Monday in May.
  2. Notice of the annual meeting, a listing of the election ballots for Officers, and Directors will be mailed to each member no more than 30 days but no less than 15 days prior to the meeting date.
  3. The 12 regular scheduled meetings will have Six (6) meetings open to the membership, and six (6) meetings closed. Meetings held in January, March, May, July, September, and November will be considered open to the general membership. Meetings held in February, April, June, August, October, and December will be considered closed to the general membership. District and League Representatives are required to attend all meetings and provide reports.
  4. Agenda’s of each meeting will be made available in advance (call the President or Secretary). To get on the agenda call the president 72 hours in advance of the meeting.
  5. Minutes of each meeting will be available upon request and posted on the WYSA web page.
  6. Additional meetings may be called by the President or requested of the President by a minimum of three (3) Members of the Board, or ten (10) members in good standing.
  7. The Election of Officers, and Board Of Directors will take place at the Annual meeting.
  8. Only members in good standing may attend or vote at any association meeting including the annual meeting.
  9. At the annual meeting voting by ballot will take place. The current Secretary, one Director and two non-Board members appointed by the Board in advance of the annual election will conduct by secret ballot the election process. The four individuals assigned will review, count, and report the results to the current President.
  10. All voters must sign in to vote, and may only deposit his/her vote. No proxy votes will be allowed. Mail in votes (signed) mailed to the PO box, postmarked 3 days prior to the annual meeting and delivered unopened to the secretary by the treasurer no later then the official start of the annual meeting voting time will be counted and will be part of the election process. The results of the voting will be announced at the end of the annual meeting.
  11. The President will give a detailed annual report at the annual meeting and the Treasurer will report a preview of year-end finances. A financial report to will be made available upon request and at open meetings.
  12. A duly constituted meeting of the Board of Directors shall be one at which the majority of the members of the Board of Directors are present.
  13. A majority vote of those voting members present at such meetings shall govern except when otherwise especially provided. A majority vote of those voting members present at such meetings shall govern except when bylaws dictate otherwise.
  14. Roberts Rules of order shall govern the proceedings of all meetings except where the same conflicts with the Bylaw’s of the association.
  15. Notice of regular Board of Directors meetings shall be published in the Wakefield Daily Item at least three (3) days prior to such meetings. The membership of the association shall have the right to be present and participate at any open Board of Directors meetings. Any member can request to meet with the Board in Executive Session by contacting any member of the Board of Director’s at least 3 days prior to the next meeting.

 

Article IV – Meetings – PROPOSED

  1. The Board of Directors will have AT LEAST 10 OPEN meetings per year. Meetings shall be SCHEDULED for the second Monday in a given month, except for the Annual meeting, which will be SCHEDULED for the 3rd Monday in May.
    (CHANGE & REASON for change: Added "OPEN". Membership and Board approved all regularly scheduled meetings being "OPEN" on July 28th, 2003.)
    ADDITIONAL CHANGE & REASON for Change: Mass hockey requires only 1 open meeting a year. Also, due to vacations and other circumstances a Board meeting may need to be cancelled. Eliminating the once per month requirement allows for flexibility without violating Bylaws.
  2. Notice of the annual meeting, a listing of the election ballots for Officers, and Directors will be mailed to each member no more than 30 days but no less than 15 days prior to the meeting date.
  3. DELETED
    (CHANGE & REASON for change: Membership and Board approved all regularly scheduled meetings being "OPEN" on July 28th, 2003.)
  4. Agenda’s of each meeting will be made available in advance (call the President or Secretary). To get on the agenda call the President 72 hours in advance of the meeting.
  5. Minutes of each meeting will be available upon request and posted on the WYSA web page.
  6. Additional meetings may be called by the President or requested of the President by a minimum of three (3) Members of the Board, or ten (10) members.
    (CHANGE & REASON for change: Eliminated the phrase "members in Good Standing" – you are a member or not as defined by Article VI. The Membership and Board in attendance approved this change on July 28th, 2003.)
  7. DELETE
    (CHANGE & REASON for change: Provision for Annual meeting election covered under Article III – C- Government.)
  8. DELETE
    (CHANGE & REASON for change: Provision for members voting in the annual election covered under Article III – C- Government.)
  9. At the Annual meeting the current Secretary, one Director and two non-Board members appointed by the Board in advance of the annual election will conduct a secret ballot election. The four individuals assigned will review, count, and report the results to the current President.
    (CHANGE & REASON for change: Deleted "…voting by ballot will take place. " and ",…annual election will conduct by secret ballot the election process " Simplify the Bylaw.)
  10. All MEMBERS must sign in to vote, and may only deposit THEIR vote. No proxy votes ARE allowed. Signed, mail in ballots must be sent to the WYSA P.O. box and postmarked by the Friday before the Annual meeting. The P.O. box will be checked the afternoon of the Annual meeting. All mail in ballots will be delivered unopened to the Secretary no later then the official start of the Annual election and will be counted will all other ballots. The results of the voting will be announced at the end of the Annual meeting.
    (CHANGE & REASON for change: Changed from "voters" to" members", "his / hers" to "their", Rewrote remainder of Bylaw to clarify mail-in votes.)
  11. The President will give a detailed annual report at the Annual meeting and the Treasurer will report a preview of year-end finances. A financial report to will be made available upon request.
    (CHANGE & REASON for change: Deleted "and at open meetings" - Membership and Board approved all regularly scheduled meetings being "OPEN" on July 28th, 2003.)
  12. A duly constituted meeting of the Board of Directors shall be one at which the majority of the members of the Board of Directors are present.
  13. A majority vote of those voting members present at such meetings shall govern except when otherwise especially provided OR WHEN BYLAWS DICTATE DIFFERENTLY.
    (CHANGE & REASON for change: Combined the 2 sentences into 1)
  14. Roberts Rules of order shall govern the proceedings of all meetings except where the same conflicts with the Bylaw’s of the association.
  15. Notice of regular Board of Directors meetings shall be published in the Wakefield Daily Item at least three (3) days prior to such meetings. The membership of the association shall have the right to be present and participate at any Board of Directors meetings. Any member can request to meet with the Board in Executive Session by contacting any member of the Board of Director’s at least 3 days prior to the next meeting.
    (CHANGE & REASON for change: Deleted "open" - Membership and Board approved all regularly scheduled meetings being "OPEN" on July 28th, 2003.)

Article V – Coaches – CURRENT

  1. The Board of Directors shall advertise in the local paper for submission of applicants for coaching positions. This notice shall be published by the first meeting in January.
  2. The Board or a committee assigned by the Board will review, interview and recommend final coaching applicants
  3. The Board will select by a majority vote the final coaching selections.
  4. All coaches shall be responsible to the Board of Directors while under the direct supervision of the division Director and Coaching Coordinator in regard to their conduct, coaching ability and, management of their team.
  5. A Board member may not be a head coach on any Wakefield Youth skating association team.
  6. Any coach who is accused of any misconduct shall be called before the Board of Directors in a private session to discuss such accusations. Written notice of this meeting will be given to the coach 7 days prior to this meeting. After due consideration of the accusations and input from all Board members, any disciplinary action, including dismissal, is subject to a 2/3 vote of the Board
  7. The misconduct or actions of any youth shall be dealt with immediately by the coach directly associated with the incident. The coach shall have the right to suspend the offending parties for the duration of the game, practice, or clinic session and the following game, practice, or clinic session at his /her discretion. If additional action is requested by the coach, a written report must be submitted to the Director and Coaching Coordinator for review by the Board. Any additional disciplinary action, is subject to a 2/3 vote of the Board.

 

Article V – Coaches - – PROPOSED

  1. The Board of Directors shall advertise in the local paper for submission of applicants for coaching positions. (CHANGE & REASON for change: Deleted the sentence "…This notice shall be published by the first meeting in January". Timing of applications are due is a policy matter.)
  2. The Board or a Committee assigned by the Board will review, interview and recommend final coaching applicants.
  3. The Board will select by a majority vote the final coaching selections.
  4. All coaches shall be responsible to the Board of Directors while under the direct supervision of the division Director and Coaching Coordinator in regard to their conduct, coaching ability and, management of their team.
  5. A Board member may also be a head coach in the Wakefield Youth Skating Association providing that head coaches control no more than 50% of the occupied Board positions.
    (CHANGE & REASON for change: Changed to allow head coaches to also be an elected or appointed member of the Board as a Director, Coordinator, Representative, or an Officer. Change was made to allow more individuals to participate.)
  6. Any coach who is accused of any misconduct shall be called before the Board of Directors in a private session to discuss such accusations. Written notice of this meeting will be given to the coach 7 days prior to this meeting. The matter may then be sent to a Disciplinary Committee for action.
    (CHANGE & REASON for change: Eliminated the full Board involvement. Mass Hockey requires that all Disciplinary matters be addressed per MAHOC Bylaw – "ARTICLE XIV - SUSPENSION, EXPULSION, OTHER DISCIPLINE; APPEALS". A Disciplinary committee will be created by the President)

  7. The misconduct or actions of any youth shall be dealt with immediately by the coach directly associated with the incident. The coach shall have the right to suspend the offending parties for the duration of the game, practice, or clinic session and the following game, practice, or clinic session at his /her discretion. If additional action is requested by the coach, a written report must be submitted to the PRESIDENT for review by a DISCIPLINARY COMMITTEE.
    (CHANGE & REASON for change: Eliminated the full Board involvement. Mass Hockey requires that all Disciplinary matters be addressed per MAHOC Bylaw – "ARTICLE XIV - SUSPENSION, EXPULSION, OTHER DISCIPLINE; APPEALS". A Disciplinary committee will be created by the President)

 

Article VI – Membership - – CURRENT

  1. Membership shall be granted to all Wakefield Youth Skating Association players, coaches, managers, and the parent(s) or guardian(s) of players.
  2. Siblings of a current player not playing in the association are not automatic members of the association.
  1. Membership shall be open to all persons interested in the welfare of the association subject only to compliance with the provisions of these by-law’s.
  2. Other persons interested in becoming a member may register at any Board of Directors meeting. In order to vote at the annual meeting the interested person must register 1 year in advance of the annual meeting.
  1. All members of this association are strictly volunteer, non-salaried people, not compensated in any way.
  1. Only members in good standing as determined by the Board of Directors may:
  1. Have the right and responsibility to hold Office, Directorship, or participate on any committees.
  2. Propose policy matters, rules, and regulations that would enhance the objectives and purposes of this organization
  3. Propose any suggestions that would benefit the management of the organization.
  4. Propose any names for coaching or assistant coaching positions that they believe are competent and responsible individuals.
  5. Propose local rules for the governing of the clinic or competitive teams.
  6. Nominate and vote for the Board of Directors at the annual meeting.
  1. Player members may not serve on the Board of Directors, or vote, but shall be entitled to all other membership rights.
  2. Any member may receive a copy of the Bylaw’s upon request to the secretary.

 

Article VI – Membership – PROPOSED – ALL NEW

A.     Eligibility

1. Membership in the association is open to all persons residing within the Town of Wakefield, Massachusetts. All members of this association are strictly volunteer, non-salaried people, not compensated in any way.

2. Any person over 18 years of age may be approved for membership by a majority vote of the Board of Directors regardless of residency.

3. A player may be waived into or out of this organization in accordance with Massachusetts Hockey Rules and Regulations Article IV - Waiver, Procedure. The number of players allowed in to WYSA is subject to Board’s Waiver policy.

B.     Classes of Membership  

There shall be three classes of memberships: Youth, Active and Associate

1. Youth: The Youth member may not hold office and may not have voting privileges  

2.  Active: The Active members shall be any person eighteen (18) years of age or older, who subscribe to the charitable purpose and policies of the Association and are either a parent or guardian of a youth in the program or serve in some official capacity in the organization, such as a coach or a director. In addition, an active member must be current in any and all financial obligations to the Association. Active members may hold office and shall have voting privileges.  

3.  Associate: The Associate members are those people who with the approval of the Board may participate and contribute to the program. The associate members may hold office and shall have voting privileges.  

C. Term of Membership  

The term of membership shall be for one (1) year, beginning September 1, or on the date the new member joins the program and ending on August 31st. Attendance requirements also begin on each September 1st.  

D. Obligations of Membership  

Members are encouraged to attend all monthly business meetings of the association and to carry out faithfully any obligations, which they may undertake in connection with any particular Association activity.  

E. Voting Rights  

Only Active and Associate members are allowed to vote. Voting rights of the membership shall be restricted to voting for Bylaw changes, the Annual election, and any other matters brought to the body by the Board of Directors.

Article VII - Financial Policy - – NO CHANGES

  1. The Board of Directors shall decide all matters pertaining to the finances of the association. It shall be the permanent policy to place all income in a common association bank account. The Board shall direct the expenditure of said account in such manner as will give no individual, team, or division advantage over the others as to equipment, ice facilities, etc.
  2. The Treasurer of the association shall receive all income of the association and shall be empowered to sign all checks for payment of bills properly incurred by the Board of Directors.
  3. Bonding of the Treasurer and assistants (if any) shall be designated by the Board of Directors. The Association shall pay for such bond.
  4. A purchasing agent shall be responsible for the securing of all bids for purchases as shall be needed by the various teams and shall render all vouchers for payment to the Treasurer of the association.
  5. No solicitation or contribution of funds to individuals or teams shall be accepted without approval of the Board of Directors.
  6. The fiscal calendar will end April 30th.

Article VIII Rules - – PROPOSED

  1. The official playing rules and regulations of "USA Hockey" shall be binding on this association where applicable.
  2. The local playing rules of this association shall be adopted by the Board of Directors.
    Massachusetts Hockey's By-Laws, Rules and Regulation, and Policies and Procedures shall be binding on this association where applicable.
    (CHANGE & REASON for change: Added "C" -. Mass Hockey requires this statement)
    All persons involved with WYSA in any capacity are subject to discipline per MAHOC Bylaw – "ARTICLE XIV - SUSPENSION, EXPULSION, OTHER DISCIPLINE; APPEALS".
    (CHANGE & REASON for change: Added "D". Mass Hockey requires this statement)

 

Article IX Amendments - CURRENT

  1. These by- laws, or any section, thereof may be amended or repealed by a 2/3 vote of the general membership in attendance, followed by a 2/3 vote of the Board of Director’s in attendance at the July Board meeting. A special notice must be published in the Wakefield Daily Item no more then 14 days or less then 10 days prior to the meeting announcing proposed by-law changes.
    The general membership can propose changes to the by-laws by submitting a petition, signed by fifteen percent (15%) of the members in good standing for the current or immediate past season, to the Board at the Annual Meeting.
    Board members can propose changes to the by-laws by submitting a petition, signed by fifty percent (50%) of the Board members prior to the Annual Meeting.
    Clerical errors, missing punctuation, and spelling errors can be corrected at any open meeting, following a 2/3 vote of the general membership in attendance, followed by a 2/3 vote of the Board of Director’s in attendance. These corrections do not require special notification in the Wakefield Daily Item.

 

Article IX Amendments - PROPOSED

  • These by- laws, or any section, thereof may be amended or repealed by a 2/3 vote of the general membership in attendance, followed by a 2/3 vote of the Board of Director’s in attendance at a regularly schedule Board meeting. A special notice must be published in the Wakefield Daily Item no more then 14 days or less then 10 days prior to the meeting announcing proposed by-law changes.
    (CHANGE & REASON for change: eliminated July requirement to provide more flexibility over the year.)

    The general membership can propose changes to the by-laws by submitting a petition, signed by fifteen percent (15%) of the members to the Board at any regularly scheduled meeting.
    (CHANGE & REASON for change: Deleted "members in good standing for the current or immediate past season" and changed from Annual meeting requirement to any meeting – to provide additional flexibility)
    Board members can propose changes to the by-laws by submitting a petition, signed by fifty percent (50%) of the Board members
    at any regularly scheduled meeting.
    (CHANGE & REASON for change: Deleted Annual meeting requirement – to provide additional flexibility)

    Clerical errors, missing punctuation, and spelling errors can be corrected at any regularly scheduled meeting, following a 2/3 vote of the general membership in attendance, followed by a 2/3 vote of the Board of Director’s in attendance. These corrections do not require special notification in the Wakefield Daily Item.

    (CHANGE & REASON for change: changed from "open" meeting to any regularly scheduled meeting– to provide additional flexibility)

 

Article X Standing Committees– – PROPOSE DELETING ENTIRE BYLAW – MOVE ENTIRE BYLAW INTO WYSA POLICY BOOK TO ALLOW FOR EASIER ADJUSTMENTS– SUGGESTED BY MASS HOCKEY

The Board of Directors at their Annual meeting shall appoint the following committees and agents:
  1. Purchasing agents:
  2. The purchasing agent shall be a member of the Board of Directors appointed the President and approved by the Board of Directors
  3. It shall be the duty of the purchasing agent to be responsible for all purchases and also have the duty of Procuring bids on all purchases that are necessary to maintain the association. The purchasing agent must always procure 2 bids and submit these bids with his receipt of purchase. The only time the purchasing will need official approval on a purchase is over $300.00 or when the total year to date purchases runs over $600.00
  1. Nominating Committee:
  2. The nominating committee shall consist of a minimum of two (2) members of the association and a non-officer member of the Board of Directors.
  3. It shall be the duty of this committee to submit a report with a suggested list of Officers and Directors of the Association for the coming year to the Secretary, who shall forward a copy of their report to each member as provided for in Article IV, Subsection A.

4.) The Board of Directors shall be empowered to provide for as many committees as they deem necessary to perform operations consistent with the objectives of the association.

 

Article XI Duties of Officers – PROPOSE DELETING ENTIRE BYLAW – MOVE ENTIRE BYLAW INTO WYSA POLICY BOOK TO ALLOW FOR EASIER ADJUSTMENTS– SUGGESTED BY MASS HOCKEY

  1. The Officers of the Board are: the President, Vice-President, Treasurer, and Secretary.
  2. The President shall supervise the Association’s affairs and activities, shall make an annual report to the general membership and shall be Chairman of the Board of Directors presiding at all meetings. The President shall appoint an accountant to examine the Association’s financial statement annually.
  3. The President may participate but may not vote on any standing committee. The President may also appoint a single Board member to participate on the President’s behalf.
  1. The Vice President shall preside at the Board of Directors meetings in the absence of the President and will also work with the President on such affairs as membership, finances, public relations, publicity and team sponsorships.
  2. The Secretary shall give notice of all regular and special meetings, shall keep a permanent record of the minutes of such meeting and take care of communications pertaining to the association. The Secretary shall be the custodian of all official records of the association, shall keep attendance and active membership lists.
  3. The Treasurer shall issue notice of payments and be responsible for the collection thereof, submit notices of sponsors’ payments, keep the books of the organization, disburse funds at the direction of the Board of Directors, and shall report in detail at the Annual meeting and at such other times, as directed, on the financial conditions of the association.
  4. The Treasurer with the approval of the Board of Directors may appoint assistants to act as the Treasurer of competitive teams and the Treasurer of clinic. These assistant Treasurers shall be responsible for the collection of monies of said programs and turn those collections and reports over to the Treasurer.

 

Article XII - Duties of Remaining Board Members – PROPOSE DELETING ENTIRE BYLAW – MOVE ENTIRE BYLAW INTO WYSA POLICY BOOK TO ALLOW FOR EASIER ADJUSTMENTS – SUGGESTED BY MASS HOCKEY

  1. The immediate past President shall serve as a member of the Board of Directors. His duties shall include advising the Board on matters concerning policy and administration. He shall enjoy all rights and privileges accorded other members of the Board of Directors
  2. The Director’s of the Clinic, Instructional Mite, Mite, Squirt, Pee Wee, Bantam, and Midget divisions, along with the Coaching Coordinator shall serve as members of the Board of Directors.
  3. Each Director shall coordinate tryouts with the Coaching Coordinator and division coaches / evaluators. The Director and Coaching Coordinator shall insure an equal opportunity for each youth to make a team.
  4. Each Director with the Coaching Coordinator and coaches / evaluators with develop tryout drills and scrimmages that will insure a well-planned tryout for all players. The Director and Coaching Coordinator will review the tryout plan with the Board within four (4) weeks of tryouts
  5. The Director will have direct supervision over the filling of a spot on all teams within their division once teams are announced. If a vacancy exists after tryouts it is the Director’s responsibility to insure a fair placement. This may include a previous tryout, practice ice, or game play. If game play is to be used the player will be placed for a tryout on the lowest level team. The Director, after review with the Coaching Coordinator and coaches will suggest the player’s placement to the Board of Directors for final approval.
  6. The Director must report to the president who will inform the Board of the decision on the player’s placement before the player is informed.
  7. The Director must submit all changes to teams in writing to the Board.

 

ARTICLE XIII - Violation of By-laws and Policies – PROPOSE DELETING ENTIRE BYLAW – COVERED BY DISCIPLINARY COMMITTEE

(A) Any violations of the stated bylaws and policies will be reviewed by the Board and action, if deemed necessary, will require a 2/3 vote of the Board.

Article XIV – Dismissal from the Board of Directors - – PROPOSE DELETING ENTIRE BYLAW – COVERED BY DISCIPLINARY COMMITTEE

  1. Any member of the Board of Directors can be dismissed if:
  2. A petition, stating the reason(s) to remove a Director, is provided to the Board, signed by a simple majority of members in good standing from that division during the current or immediate past season (i.e. Clinic, Instructional Mites, Mites, Squirts, PeeWees, Bantams, or Midgets) under that individual’s responsibility
    OR
  3. A petition, stating the reason(s) to remove the President, Vice-President, Treasurer, Secretary, or Coaching Coordinator, is provided to the Board, signed by 1/3 (33%) of the members in good standing for the current or immediate past season under that individual’s responsibility
  4. AND the Board of Directors, after reviewing the petition, has a 2/3 vote to remove the individual from the Board.