|
Outdated Bylaws - Superceded by the June 1999 revisions.
Article I - Name
This organization shall be known as the Wakefield Youth Skating Association Inc. and
may comprise any amateur hockey club, skating teams, clinics, or classes as may be deemed
necessary to obtain the following objectives.
Article II - Objective
A) The objective of the Wakefield Youth Skating Association Inc. shall be to implant
firmly in the youth of the community, both boys and girls, the ideals of good
sportsmanship, while attaining quality skills for the safe and healthy execution of ice
sports.
B) The objective will be achieved by providing supervised competition and instruction
in games applicable to ice sports. The supervisors and personnel of the association shall
bear in mind at all times that the attainment of good sportsmanship and athletic skills is
more important than the winning of games.
Article III - Government
A) The members of the Wakefield Youth Skating
Association Inc., shall be governed by the Board of Directors. The Board of Directors
shall consist of all officers, the immediate past-president and the directors of the
following programs: Instructional Mite, Mite, Squirt, PeeWee, bantam, Midget Jr. A and
Clinic (if the program exists).
B) The members of the Wakefield Youth Skating Association Inc., at their annual meeting
shall elect a President, Vice President, Secretary, Treasurer, and Directors as outlined
in Paragraph A. The President shall be elected for a term of two (2) years and serve as
Chairman of the Board. All other Officers and Directors shall be elected for one (1) year
terms and all may be eligible for re-election. The immediate Past-President shall serve a
one (1) year term without election.
C) The Board of Directors shall determine all policy matters and
make such reasonable rules and regulations as may be necessary to carry out the objectives
of this organization.
D) The Board of Directors shall have control of the property and
management of the organization. Funds of the organization shall be withdrawn from the bank
of banks with which they are on deposit by the signature of the duly elected Treasurer or
his alternate as designated by the Board of Directors.
E) Vacancies on the Board of Directors shall or in any office with
the exception of the President shall be filled by a majority vote of the Board of
Directors: such vacancies must be advertised two(2) consecutive Thursdays, before the next
regular Board of Directors meeting to allow for applications and nominations to be
presented before the Board of Directors. The appointee shall serve the duration of the
term of the individual being replaced. The Vice President assumes the duties of the
President in the event of the resignation or other reasons for vacating that office until
elections are held at the next annual meeting.
F) High School Coach Membership
1.) The Wakefield High School Varsity hockey coach shall be a member of the Association.
General Membership privileges will be extended each year by the invitation of the Board of
Directors at their first meeting.
2.) The current Wakefield High School Varsity hockey coach will also
be invited to act as an advisor to the association.
3.) The special advisor may meet with the coaches in an attempt to
coordinate teaching methods.
Article IV - Meetings
A) The annual meeting and election of the Board of Directors shall
be the 2nd Monday in the month of June each year. The reading of the report along with the
treasurers report will be read at this time. The annual election of officers and directors
also will take place by ballot at this meeting. Notice of such meeting shall be mailed to
each member of the association at their last known address at least thirty (30) days prior
thereto. Included in said notice shall be a copy of the nominating committee’s report
presenting eligible candidates for officers and directors for the next administrative
year.
B) Regular meetings of the Board of Directors shall be held the
second (2nd) and fourth (4th) Monday in each month. This schedule will apply to the entire
year with the exception being the month of December, then the Board of Directors will meet
only on the second (2nd) Monday of that month,
C) The President may call a special meeting at any time or upon
request to the President of at least three (3) members of the Board of Directors. Notice
of meetings shall be published in the local newspaper at least three (3) days thereto.
D) A duly constituted meeting of the Board of Directors shall be one
at which the majority of the members of the Board of Directors are present.
E) A majority vote of those voting members present at such meetings
shall govern except when otherwise especially provided F) Roberts Rules of order shall
govern the proceedings of all meetings except where the same conflicts with the
by-law’s of the association
G) Notice of any Board of Directors meetings shall be published in
the Wakefield Item at least three (3) days prior to such meetings. The membership of the
association shall have the right to be present and participate at any Board of Directors
meetings
Article V - Coaches
A) The Board of Directors shall advertise in the local paper for submission of
applicants for coaching positions. This notice shall be published by the first meeting in
January with applications due by the first meeting in February.
B) The Board of Directors shall review applications , resumes, and perform interviews
of all applicants.
C) The Board of Directors shall select by a majority vote the coaches based on Section
B input and the associations objectives. This shall be accomplished at the second meeting
in February.
D) Head coaches shall select assistant coaches and / or managers for their teams and
submit to the Board of Directors for final acceptance by the first meeting in October.
E) All coaches of competitive teams shall be under the direct supervision of the Board
of Directors in regard to their conduct, coaching ability and management of their teams.
F) Any coach who is accused of any misconduct shall be called before the Board of
Directors, in private session, to discuss such accusation(s). Verbal notice of this
meeting for the purposes stated shall be presented to the coach ten (10) days prior to the
meeting. If after due consideration of the accusation(s) it is deemed necessary by the
Board of Directors, a coach may be subject to dismissal by two-thirds (2/3 ) vote of the
total membership of the Board of Directors.
G) All coaches of competitive teams within the association may not serve on the Board
of Directors.
H) The misconduct of any youth shall be dealt with immediately by the coach directly
associated with the incident. The coach shall have the right to suspend offending parties
for the duration of the game or clinic session and the following game or session at his
discretion.
1) The coach shall report any suspension and serious or unusual acts of misconduct
through Age directors of the Board of Directors to a hearing with the Board of Directors,
if requested. The Board of Directors would decide the appropriate action to be taken
against the offending party or parties involved. The Age Director shall then notify the
coach and the parties involved of their decision within ten (10) days.
Article VI - Membership
A) Membership shall be open to all persons interested in the welfare of the
association subject only to compliance with the provisions of these by-law’s.
B) Membership shall be granted to all Wakefield youth hockey players, coaches,
assistant coaches, managers, and the parent / parents / guardians of the players
C) Other persons interested in becoming a member may register at any Board of Directors
meeting up to three (3) months prior to the annual meeting.
D) All members of this association are strictly volunteer, non-salaried people not
compensated in any way
E) Only the general membership may:
1) Have the right and responsibility to hold Office, Directorship, or participate on
any committees.
2) Propose policy matters, rules, and regulations that would enhance the objectives and
purposes of this organization
3) Propose any suggestions that would benefit the management of the organization.
4) Propose any names for coaching or assistant coaching positions that they believe are
competent and responsible individuals.
5) Propose local rules for the governing of the clinic or competitive teams.
6) Nominate and vote for the Board of Directors at the annual meeting.
F) Player members may not serve on the Board of Directors or vote
but shall be entitled to all other membership rights.
G.) Any member may receive a copy of the by-law’s upon request to the secretary.
Article VII - Financial Policy
A) The Board of Directors shall decide all maters
pertaining to the finances of the association, and it shall be the permanent policy to
place all income in a common association treasury, directing the expenditure of same in
such manner as will give no individual or team advantage over the others as to equipment,
ice facilities, etc.
B) The Treasurer of the association shall receive all income of the association and
shall be empowered to sign all checks for payment of bills properly incurred by the Board
of Directors.
C) Bonding of the Treasurer and / or his assistants shall be designated by the Board of
Directors. The expense of said bond will be borne by the association.
D) A purchasing agent shall be responsible for the securing of all bids for purchases
as shall be needed by the various teams and shall render all vouchers for payment to the
Treasurer of the association.
E) No solicitation or contribution of funds to individuals or teams shall be accepted
without approval of the Board of Directors.
Article VIII- Rules
A) The official playing rules and regulations of "USA Hockey" shall
be binding on this association where applicable.
B) The local playing rules of this association shall be adopted by the Board of
Directors.
Article IX Amendments
These By-law’s or any section thereof may be amended or repealed by a
two-thirds (2/3) vote of the Board of Directors and a two-thirds (2/3) vote of the
membership present at any Board of Directors meeting. Provide a special notice is
published in the Wakefield Daily Item stating "by-law changes will be considered at
the next meeting" and said notice shall appear no more than fourteen (14) days, or
less than ten (10) days prior to the meeting.
Article X Standing Committees
The Board of Directors at their annual meeting shall appoint the following
committees and agents:
A. Purchasing agents:
1.) The purchasing agent shall be a member of the Board of Directors appointed the
President and approved by the Board of Directors
2.) It shall be the duty of the purchasing agent to be
responsible for all purchases and also have the duty of procuring bids on all purchases
necessary for the operation of the Wakefield Youth Skating Association. There shall be a
minimum of two (2) bids on purchases that are over $50.00. These bids are to be submitted
to the Board of Directors before procurement is made. All purchases shall require prior
approval of the Board of Directors.
B) Nominating Committee:
1.) The nominating committee shall consist of a minimum of two (2) members of the
association and a member of the Board of Directors Who shall be a non-officer.
2.) It shall be the duty of this committee to submit a report with a suggested list of
officers and directors of the association for the coming year to the secretary, who shall
forward a copy of their report to each member as provided for in Article IV, Subsection A.
C) The Board of Directors shall be empowered to provide for as many committees as
they deem necessary to perform operations consistent with the objectives of the
association.
Article XI Duties of Officers
A) The President shall supervise the associations affairs and activities, shall make an
annual report to the general membership and shall be chairman of the Board of Directors
presiding at all meetings. The President shall appoint an auditor to examine the
association’s account annually.
B) The Vice President shall preside at the Board of Directors meetings in the absence
of the President and will also work with the President on such affairs as membership,
finances, public relations, publicity and team sponsorships.
C) The secretary shall give notice of all regular and special meetings, shall keep a
permanent record of the minutes of such meeting and take care of communications pertaining
to the association. He / She shall be the custodian of all official records of the
association, shall keep attendance and active membership lists.
D) The treasurer shall issue notice of payments and be responsible for the collection
thereof, submit notices of sponsors’ payments, keep the books of the organization,
disburse funds at the direction of the Board of Directors, and shall report in detail at
the annual meeting and at such other times as directed on the financial conditions of the
association.
E) The treasurer with the approval of the Board of Directors may appoint assistants to
act as the treasurer of competitive teams and the treasurer of clinic. These assistant
treasurers shall be responsible for the collection of monies of those programs and turn
those collections and reports over to the treasurer.
Article XII Duties of Remaining Board Members
A) The immediate past President shall serve as a member of the Board of Directors. His
duties shall include advising the Board on matters concerning policy and administration.
He shall enjoy al rights and privileges accorded other members of the Board of Directors
B) The Instructional Mite, Mite, Squirt, Pee Wee, Bantam, Junior "A", Midget,
and Clinic Directors shall serve as members of the Board of Directors,
C) Each Director will coordinate the tryouts or clinic and shall ensure an equal
opportunity of each youth to make a team,
D) The Director will have direct supervision over the filling of a roster of any team
in his group. Once the season has gotten underway, if a vacancy exists on a higher team
roster, the Director shall inform the Board of Directors of the coaches selection of a
youth from a team of a lower level. If a new player registers after rosters have been
submitted the Director will ensure the player has a tryout and is placed on a team based
on his ability and team positions available up till December 31.
It is the duty of the Board of Directors to be certain team rosters
are submitted to the Board of Directors following tryouts. Any names of youths added or
deleted at a later date shall require notification and explanation of such action by the
coach involved. This explanation shall be communicated to the Director within one (1) week
after the change. The Director shall forward the explanation on to the Board of Directors
|