These Bylaws are superceded by the July 2003 Revisions.
Article I - Name
- This organization shall be known as the Wakefield
Youth Skating Association Inc. and may comprise any amateur hockey
club, skating teams, clinics, or classes as may be deemed necessary to
obtain the following objectives.
Article II - Objective
- The objective of the Wakefield Youth
Skating Association Inc. shall be to implant firmly in the youth of
the community, both boys and girls, the ideals of good sportsmanship,
while attaining quality skills for the safe and healthy execution of
- The objective will be achieved by
providing supervised competition and instruction in games applicable
to Ice sports. The supervisors and personnel of the association shall
bear in mind that at all times the attainment of good sportsmanship,
athletic skills, while increasing the children’s self esteem is more
important then winning games.
Article III - Government
- The Board of Directors shall govern the
members of the Wakefield Youth Skating Association Inc. The Board of
Directors shall consist of a President, Vice President, appointed
Treasurer, Secretary, Immediate Past-President, Coaching Coordinator,
and Directors of the following programs: Instructional Mite, Mite,
Squirt, PeeWee, Bantam, Midget, and Clinic (if programs exist at those
- All members of The Wakefield Youth
Skating Association that are "members in good standing" (see
Article VI) may attend and participate in all regular open meetings.
"Members in good standing" may also attend, participate and
vote at elections during the annual meeting.
- At the annual meeting the membership
shall elect officers of the board and Board directorships as described
D1 All board positions shall hold a term of
2 years, with voting of individual positions taken place in alternating
years. The President, Vice President, Clinic, Mite, Peewee and Midget
positions will be voted on in even years, and the Secretary, Instructional
Mite, Squirt, Bantam, and Coaching Coordinator positions will be voted on
in odd years.
treasurer shall be appointed by a 2/3 vote of the Board of Directors for a
2-year term within 30 days of the annual meeting. The treasurer’s
appointed position will follow the same election schedule as the
- In order to allow the proper yearly
cycles to take effect the following positions for the 1999 elections
will only hold a one year term: President, Vice President, Treasurer,
Mite, Peewee and Midgets
- The Board of Directors shall determine
all policy matters and make such reasonable rules and regulations as
may be necessary to carry out the objectives of this organization.
- Vacancies on the Board except for
President and Treasurer (reference (D)) shall be filled by a majority
vote of the Board of Directors. Such vacancies must be advertised two
(2) consecutive Thursdays before the next board meeting so that a
formal presentation of applications and nominations may be made before
the board members present at the next announced meeting.
- The appointed Board members shall serve
the duration of the term of the individual being replaced.
- The Vice President assumes the duties of
the President in the event of the Presidents resignation or other
reasons for vacating that office. The Vice President will hold the
President position until elections are held at the next annual
- The Board of Directors shall have
control of the property and management of the organization. Funds of
the organization shall be withdrawn from the bank of banks with which
they are on deposit by the signature of the duly elected Treasurer or
his alternate as designated by the Board of Directors.
K1 High School Coach Membership:
The Wakefield High School Varsity hockey coach shall be a member of
the Association. General Membership privileges will be extended each
year by the invitation of the Board of Directors at their first
K2 The current High School Hockey
boys and girls coaches shall be invited to act as an adviser working
in conjunction with the coaching coordinator (if a position is filled)
and or division directors.
special advisor may meet with the coaching coordinator and or
directors in order to assist in developing a teaching method for the
Article IV - Meetings
- The Board Of Directors will have 13
scheduled meetings per year. Said meetings shall be conducted the
second Monday of each month, except for the Annual meeting which will
be the 3rd Monday in May.
- Notice of the annual meeting, a listing
of the election ballots for officers, and directors will be mailed to
each member no more than 30 days but no less than 15 days prior to the
- The 12 regular scheduled meetings will
have Six (6) meetings open to the membership, and six (6) meetings
closed. Meetings held in January, March, May, July, September, and
November will be considered open to the general membership. Meetings
held in February, April, June, August, October, and December will be
considered closed to the general membership. District and League
Representatives are required to attend all meetings and provide
- Agenda’s of each meeting will be made
available in advance (call the President or Secretary). To get on the
agenda call the president 72 hours in advance of the meeting.
- Minutes of each meeting will be
available upon request and posted on the WYSA webpage.
- Additional meetings may be called by the
President or requested of the President by a minimum of three (3)
Members of the Board, or ten (10) members in good standing.
- The Election of Officers, and Board Of
Directors will take place at the Annual meeting.
- Only members in good standing may attend
or vote at any association meeting including the annual meeting.
- At the annual meeting voting by ballot
will take place. The current secretary, one director and two non-board
members appointed by the board in advance of the annual election will
conduct by secret ballot the election process. The four individuals
assigned will review, count, and report the results to the current
- All voters must sign in to vote, and may
only deposit his/her vote. No proxy votes will be allowed. Mail in
votes (signed) mailed to the PO box , postmarked 3 days prior to the
annual meeting and delivered unopened to the secretary by the
treasurer no later then the official start of the annual meeting
voting time will be counted and will be part of the election process.
The results of the voting will be announced at the end of the annual
- The President will give a detailed
annual report at the annual meeting and the Treasurer will report a
preview of year-end finances. A financial report to will be made
available upon request and at open meetings.
- A duly constituted meeting of the Board
of Directors shall be one at which the majority of the members of the
Board of Directors are present.
- A majority vote of those voting members
present at such meetings shall govern except when otherwise especially
provided. A majority vote of those voting members present at such
meetings shall govern except when bylaws dictate otherwise.
- Roberts Rules of order shall govern the
proceedings of all meetings except where the same conflicts with the
by-law’s of the association.
- Notice of regular Board of Directors meetings shall
be published in the Wakefield Item at least three (3) days prior to
such meetings. The membership of the association shall have the right
to be present and participate at any open Board of Directors meetings.
Any member can request to meet with the Board in Executive Session by
contacting any member of the Board of Director’s at least 3 days
prior to the next meeting.
Article V - Coaches
- The Board of Directors shall advertise
in the Wakefield Daily Item for submission of
applicants for coaching positions. This notice shall be published by
the first meeting in January.
- The Board or a committee assigned by the
Board will review, interview and recommend final coaching applicants
- The Board will select by a majority vote
the final coaching selections.
- All coaches shall be responsible to the
Board of Directors while under the direct supervision of the division
director and coaching coordinator in regard to their conduct, coaching
ability and , management of their team.
- A board member may not be a head coach
on any Wakefield Youth Skating Association team.
- Any coach who is accused of any
misconduct shall be called before the board of directors in a private
session to discuss such accusations. Written notice of this meeting
will be given to the coach 7 days prior to this meeting. After due
consideration of the accusations and input from all board members, any
disciplinary action, including dismissal, is subject to a 2/3 vote of
- The misconduct or actions of any youth
shall be dealt with immediately by the coach directly associated with
the incident. The coach shall have the right to suspend the offending
parties for the duration of the game, practice, or clinic session and
the following game, practice, or clinic session at his /her
discretion. If additional action is requested by the coach, a written
report must be submitted to the age director and coaching coordinator
for review by the Board. Any additional disciplinary action, is
subject to a 2/3 vote of the Board.
Article VI - Membership
Membership shall be granted to all Wakefield Youth Skating Association
players, coaches, managers, and the parent(s) or guardian(s) of players.
Siblings of a current player not
playing in the Association are not automatic
members of the association.
shall be open to all persons interested in the welfare of the
association subject only to compliance with the provisions of these by-law’s.
persons interested in becoming a member may register at any Board of
Directors meeting. In order to vote at the annual meeting the interested
must register 1 year in advance of the annual meeting.
- All members of this Association are
strictly volunteer, non-salaried people, not compensated in any way.
- Only members in good standing as
determined by the Board of Directors may:
- Have the right and responsibility to
hold Office, Directorship, or participate on any committees.
- Propose policy matters, rules, and
regulations that would enhance the objectives and purposes of this
- Propose any suggestions that would
benefit the management of the organization.
- Propose any names for coaching or
assistant coaching positions that they believe are competent and
- Propose local rules for the governing
of the clinic or competitive teams.
- Nominate and vote for the Board of
Directors at the annual meeting.
- Player members may not serve on the
Board of Directors, or vote, but shall be entitled to all other
- Any member may receive a copy of the
by-law’s upon request to the secretary.
Article VII - Financial Policy
- The Board of Directors shall decide all
matters pertaining to the finances of the association. It shall be the
permanent policy to place all income in a common association bank
account. The Board shall direct the expenditure of said account in
such manner as will give no individual, team, or division advantage
over the others as to equipment, ice facilities, etc.
- The Treasurer of the Association shall
receive all income of the Association and shall be empowered to sign
all checks for payment of bills properly incurred by the Board of
- Bonding of the Treasurer and assistants
(if any) shall be designated by the Board of Directors. The
Association shall pay for such bond.
- A purchasing agent shall be responsible
for the securing of all bids for purchases as shall be needed by the
various teams and shall render all vouchers for payment to the
Treasurer of the Association.
- No solicitation or contribution of funds
to individuals or teams shall be accepted without approval of the
Board of Directors.
- The fiscal calendar will end April 30th.
Article VIII- Rules
- The official playing rules and
regulations of "USA Hockey" shall be binding on this
association where applicable.
- The local playing rules of this association shall be
adopted by the Board of Directors.
Article IX Amendments
- These by- laws, or any section, thereof may be
amended or repealed by a 2/3 vote of the general membership in
attendance, followed by a 2/3 vote of the board of directors in
attendance at the July Board meeting. A special notice must be
published in the Wakefield Daily Item no more then 14 days or less
then 10 days prior to the meeting announcing proposed by-law changes.
- The general membership can propose changes to the
by-laws by submitting a petition, signed by fifteen percent (15%) of
the members in good standing for the current or immediate past season,
to the Board at the Annual Meeting.
- Board members can propose changes to the by-laws by
submitting a petition, signed by fifty percent (50%) of the Board
members prior to the Annual Meeting.
- Clerical errors, missing punctuation, and spelling
errors can be corrected at any open meeting, following a 2/3 vote of
the general membership in attendance, followed by a 2/3 vote of the
board of directors in attendance. These corrections do not require
special notification in the Wakefield Daily Item.
Article X Standing Committees
The Board of Directors at their Annual
meeting shall appoint the following committees and agents:
- Purchasing agents:
1.) The purchasing agent shall be a
member of the Board of Directors appointed the President and approved
by the Board of Directors
2.) It shall be the duty of the
purchasing agent to be responsible for all purchases and also have the
duty of Procuring bids on all purchases that are necessary to maintain
the association. The purchasing agent must always procure 2 bids and
submit these bids with his receipt of purchase. The only time the
purchasing will need official approval on a purchase is over $300.00
or when the total year to date purchases runs over $600.00
- Nominating Committee:
1.) The nominating committee shall consist
of a minimum of two (2) members of the association and a non-officer
member of the Board of Directors.
2.) It shall be the duty of this
committee to submit a report with a suggested list of Officers and
Directors of the Association for the coming year to the Secretary, who
shall forward a copy of their report to each member as provided for in
Article IV, Subsection A.
- The Board of Directors shall be
empowered to provide for as many committees as they deem necessary to
perform operations consistent with the objectives of the association.
Article XI Duties of Officers
Officers of the Board are: the President, Vice-President, Treasurer, and
President shall supervise the Association’s affairs and activities,
an annual report to the general membership and shall be Chairman of the
of Directors presiding at all meetings. The President shall appoint an
to review the Association’s financial statement
President may participate but may not vote on any standing committee. The
President may also appoint a single board member to participate on the
- The Vice President shall preside at the
Board of Directors meetings in the absence of the President and will
also work with the President on such affairs as membership, finances,
public relations, publicity and team sponsorships.
- The Secretary shall give notice of all
regular and special meetings, shall keep a permanent record of the
minutes of such meeting and take care of communications pertaining to
the association. The Secretary shall be the custodian of all official
records of the Association, shall keep attendance and active
- The Treasurer shall issue notice of
payments and be responsible for the collection thereof, submit notices
of sponsors’ payments, keep the books of the organization, disburse
funds at the direction of the Board of Directors, and shall report in
detail at the annual meeting and at such other times, as directed, on
the financial conditions of the Association.
- The Treasurer with the approval of the
Board of Directors may appoint assistants to act as the Treasurer of
competitive teams and the Treasurer of the clinic. These assistant
Treasurers shall be responsible for the collection of monies of said
programs and turn those collections and reports over to the Treasurer.
Article XII Duties of Remaining Board
- The immediate past President shall serve
as a member of the Board of Directors. His duties shall include
advising the Board on matters concerning policy and administration. He
shall enjoy al rights and privileges accorded other members of the
Board of Directors
- The Director’s of the Clinic,
Instructional Mite, Mite, Squirt, Pee Wee, Bantam, and Midget
divisions, along with the Coaching Coordinator shall serve as members
of the Board of Directors.
- Each Director shall coordinate tryouts
with the Coaching Coordinator and division coaches / evaluators. The
Director and Coaching Coordinator shall insure an equal opportunity
for each youth to make a team.
- Each Director with the Coaching
Coordinator and coaches / evaluators with develop tryout drills and
scrimmages that will insure a well-planned tryout for all players. The
Director and Coaching Coordinator will review the tryout plan with the
Board within four (4) weeks of tryouts
- The Director will have direct
supervision over the filling of a spot on all teams within their
division once team are announced. If a vacancy exists after tryouts it
is the Director’s responsibility to insure a fair placement. This
may include a previous tryout, practice ice, or game play. If game
play is to be used the player will be placed for a tryout on the
lowest level team. The Director, after review with the Coaching
Coordinator and coaches, will suggest the player's placement to the
Board of Director's for final approval.
- The Director must report to the
President who will inform the Board of the decision on the player’s
placement before the player is informed.
- All changes to teams must be submitted
in writing to the Board by the Director.
Article XIV – Dismissal from the Board
1.) a petition, stating the reason(s) to remove a Director, is provided to
- Any member of the Board of Directors can
be dismissed if:
Board, signed by a simple majority of members in good standing from that
division during the current or immediate past season (i.e. Clinic,
Mites, Mites, Squirts, PeeWees, Bantams, or Midgets) under that individual’s
2.) a petition, stating the reason(s) to remove the President,
Treasurer, Secretary, or Coaching Coordinator , is provided to the Board,
by 1/3 (33%) of the members in good standing for the current or immediate
season under that individual’s responsibility
3.) the Board
of Directors, after reviewing the petition, has a 2/3 vote to remove the
individual from the Board.