Wakefield Youth Skating Association
P.O. Box 281
Wakefield, Ma. 01880

These Bylaws are superceded by the July 2003 Revisions.
By-Law - Subject By-Law - Subject
Article I - Name Article VIII- Rules
Article II - Objective Article IX Amendments
Article III - Government Article X Standing Committees
Article IV - Meetings Article XI Duties of Officers
Article V - Coaches Article XII Duties of Remaining Board Members
Article VI - Membership Article XIII Violations of By-Laws and Policies
Article VII - Financial Policy Article XII Dismissal from the Board of Directors



Article I - Name

  1. This organization shall be known as the Wakefield Youth Skating Association Inc. and may comprise any amateur hockey club, skating teams, clinics, or classes as may be deemed necessary to obtain the following objectives.

Article II - Objective

  1. The objective of the Wakefield Youth Skating Association Inc. shall be to implant firmly in the youth of the community, both boys and girls, the ideals of good sportsmanship, while attaining quality skills for the safe and healthy execution of ice sports.
  2. The objective will be achieved by providing supervised competition and instruction in games applicable to Ice sports. The supervisors and personnel of the association shall bear in mind that at all times the attainment of good sportsmanship, athletic skills, while increasing the children’s self esteem is more important then winning games.

Article III - Government

  1. The Board of Directors shall govern the members of the Wakefield Youth Skating Association Inc. The Board of Directors shall consist of a President, Vice President, appointed Treasurer, Secretary, Immediate Past-President, Coaching Coordinator, and Directors of the following programs: Instructional Mite, Mite, Squirt, PeeWee, Bantam, Midget, and Clinic (if programs exist at those levels).
  2. All members of The Wakefield Youth Skating Association that are "members in good standing" (see Article VI) may attend and participate in all regular open meetings. "Members in good standing" may also attend, participate and vote at elections during the annual meeting.
  3. At the annual meeting the membership shall elect officers of the board and Board directorships as described in (D).

D1 All board positions shall hold a term of 2 years, with voting of individual positions taken place in alternating years. The President, Vice President, Clinic, Mite, Peewee and Midget positions will be voted on in even years, and the Secretary, Instructional Mite, Squirt, Bantam, and Coaching Coordinator positions will be voted on in odd years.

D2 The treasurer shall be appointed by a 2/3 vote of the Board of Directors for a 2-year term within 30 days of the annual meeting. The treasurer’s appointed position will follow the same election schedule as the Secretary.

  1. In order to allow the proper yearly cycles to take effect the following positions for the 1999 elections will only hold a one year term: President, Vice President, Treasurer, Mite, Peewee and Midgets
  2. The Board of Directors shall determine all policy matters and make such reasonable rules and regulations as may be necessary to carry out the objectives of this organization.
  3. Vacancies on the Board except for President and Treasurer (reference (D)) shall be filled by a majority vote of the Board of Directors. Such vacancies must be advertised two (2) consecutive Thursdays before the next board meeting so that a formal presentation of applications and nominations may be made before the board members present at the next announced meeting.
  4. The appointed Board members shall serve the duration of the term of the individual being replaced.
  5. The Vice President assumes the duties of the President in the event of the Presidents resignation or other reasons for vacating that office. The Vice President will hold the President position until elections are held at the next annual meeting.
  6. The Board of Directors shall have control of the property and management of the organization. Funds of the organization shall be withdrawn from the bank of banks with which they are on deposit by the signature of the duly elected Treasurer or his alternate as designated by the Board of Directors.

    K1 High School Coach Membership:
    The Wakefield High School Varsity hockey coach shall be a member of the Association. General Membership privileges will be extended each year by the invitation of the Board of Directors at their first meeting.

    K2 The current High School Hockey boys and girls coaches shall be invited to act as an adviser working in conjunction with the coaching coordinator (if a position is filled) and or division directors.

    K3 The special advisor may meet with the coaching coordinator and or directors in order to assist in developing a teaching method for the coaches.

Article IV - Meetings

  1. The Board Of Directors will have 13 scheduled meetings per year. Said meetings shall be conducted the second Monday of each month, except for the Annual meeting which will be the 3rd Monday in May.
  2. Notice of the annual meeting, a listing of the election ballots for officers, and directors will be mailed to each member no more than 30 days but no less than 15 days prior to the meeting date.
  3. The 12 regular scheduled meetings will have Six (6) meetings open to the membership, and six (6) meetings closed. Meetings held in January, March, May, July, September, and November will be considered open to the general membership. Meetings held in February, April, June, August, October, and December will be considered closed to the general membership. District and League Representatives are required to attend all meetings and provide reports.
  4. Agenda’s of each meeting will be made available in advance (call the President or Secretary). To get on the agenda call the president 72 hours in advance of the meeting.
  5. Minutes of each meeting will be available upon request and posted on the WYSA webpage.
  6. Additional meetings may be called by the President or requested of the President by a minimum of three (3) Members of the Board, or ten (10) members in good standing.
  7. The Election of Officers, and Board Of Directors will take place at the Annual meeting.
  8. Only members in good standing may attend or vote at any association meeting including the annual meeting.
  9. At the annual meeting voting by ballot will take place. The current secretary, one director and two non-board members appointed by the board in advance of the annual election will conduct by secret ballot the election process. The four individuals assigned will review, count, and report the results to the current President.
  10. All voters must sign in to vote, and may only deposit his/her vote. No proxy votes will be allowed. Mail in votes (signed) mailed to the PO box , postmarked 3 days prior to the annual meeting and delivered unopened to the secretary by the treasurer no later then the official start of the annual meeting voting time will be counted and will be part of the election process. The results of the voting will be announced at the end of the annual meeting.
  11. The President will give a detailed annual report at the annual meeting and the Treasurer will report a preview of year-end finances. A financial report to will be made available upon request and at open meetings.
  12. A duly constituted meeting of the Board of Directors shall be one at which the majority of the members of the Board of Directors are present.
  13. A majority vote of those voting members present at such meetings shall govern except when otherwise especially provided. A majority vote of those voting members present at such meetings shall govern except when bylaws dictate otherwise.
  14. Roberts Rules of order shall govern the proceedings of all meetings except where the same conflicts with the by-law’s of the association.
  15. Notice of regular Board of Directors meetings shall be published in the Wakefield Item at least three (3) days prior to such meetings. The membership of the association shall have the right to be present and participate at any open Board of Directors meetings. Any member can request to meet with the Board in Executive Session by contacting any member of the Board of Director’s at least 3 days prior to the next meeting.

Article V - Coaches

  1. The Board of Directors shall advertise in the Wakefield Daily Item for submission of
    applicants for coaching positions. This notice shall be published by the first meeting in January.
  2. The Board or a committee assigned by the Board will review, interview and recommend final coaching applicants
  3. The Board will select by a majority vote the final coaching selections.
  4. All coaches shall be responsible to the Board of Directors while under the direct supervision of the division director and coaching coordinator in regard to their conduct, coaching ability and , management of their team.
  5. A board member may not be a head coach on any Wakefield Youth Skating Association team.
  6. Any coach who is accused of any misconduct shall be called before the board of directors in a private session to discuss such accusations. Written notice of this meeting will be given to the coach 7 days prior to this meeting. After due consideration of the accusations and input from all board members, any disciplinary action, including dismissal, is subject to a 2/3 vote of the Board
  7. The misconduct or actions of any youth shall be dealt with immediately by the coach directly associated with the incident. The coach shall have the right to suspend the offending parties for the duration of the game, practice, or clinic session and the following game, practice, or clinic session at his /her discretion. If additional action is requested by the coach, a written report must be submitted to the age director and coaching coordinator for review by the Board. Any additional disciplinary action, is subject to a 2/3 vote of the Board.

Article VI - Membership

            A1  Membership shall be granted to all Wakefield Youth Skating Association
                    players, coaches, managers, and the parent(s) or guardian(s) of players.

            
A2  Siblings of a current player not playing in the Association are not automatic
                    members of the association.

           B1 Membership shall be open to all persons interested in the welfare of the
                    association subject only to compliance with the provisions of these by-law’s.

             
B2 Other persons interested in becoming a member may register at any Board of
                   Directors meeting. In order to vote at the annual meeting the interested person
                   must register 1 year in advance of the annual meeting.
  1. All members of this Association are strictly volunteer, non-salaried people, not compensated in any way.
  2. Only members in good standing as determined by the Board of Directors may:
  1. Have the right and responsibility to hold Office, Directorship, or participate on any committees.
  2. Propose policy matters, rules, and regulations that would enhance the objectives and purposes of this organization
  3. Propose any suggestions that would benefit the management of the organization.
  4. Propose any names for coaching or assistant coaching positions that they believe are competent and responsible individuals.
  5. Propose local rules for the governing of the clinic or competitive teams.
  6. Nominate and vote for the Board of Directors at the annual meeting.
  1. Player members may not serve on the Board of Directors, or vote, but shall be entitled to all other membership rights.
  2. Any member may receive a copy of the by-law’s upon request to the secretary.

Article VII - Financial Policy

  1. The Board of Directors shall decide all matters pertaining to the finances of the association. It shall be the permanent policy to place all income in a common association bank account. The Board shall direct the expenditure of said account in such manner as will give no individual, team, or division advantage over the others as to equipment, ice facilities, etc.
  2. The Treasurer of the Association shall receive all income of the Association and shall be empowered to sign all checks for payment of bills properly incurred by the Board of Directors.
  3. Bonding of the Treasurer and assistants (if any) shall be designated by the Board of Directors. The Association shall pay for such bond.
  4. A purchasing agent shall be responsible for the securing of all bids for purchases as shall be needed by the various teams and shall render all vouchers for payment to the Treasurer of the Association.
  5. No solicitation or contribution of funds to individuals or teams shall be accepted without approval of the Board of Directors.
  6. The fiscal calendar will end April 30th.

Article VIII- Rules

  1. The official playing rules and regulations of "USA Hockey" shall be binding on this association where applicable.
  2. The local playing rules of this association shall be adopted by the Board of Directors.

Article IX Amendments

  1. These by- laws, or any section, thereof may be amended or repealed by a 2/3 vote of the general membership in attendance, followed by a 2/3 vote of the board of directors in attendance at the July Board meeting. A special notice must be published in the Wakefield Daily Item no more then 14 days or less then 10 days prior to the meeting announcing proposed by-law changes.
  2. The general membership can propose changes to the by-laws by submitting a petition, signed by fifteen percent (15%) of the members in good standing for the current or immediate past season, to the Board at the Annual Meeting.
  3. Board members can propose changes to the by-laws by submitting a petition, signed by fifty percent (50%) of the Board members prior to the Annual Meeting.
  4. Clerical errors, missing punctuation, and spelling errors can be corrected at any open meeting, following a 2/3 vote of the general membership in attendance, followed by a 2/3 vote of the board of directors in attendance. These corrections do not require special notification in the Wakefield Daily Item.

Article X Standing Committees

The Board of Directors at their Annual meeting shall appoint the following committees and agents:
  1. Purchasing agents:

    1.) The purchasing agent shall be a member of the Board of Directors appointed the President and approved by the Board of Directors

    2.) It shall be the duty of the purchasing agent to be responsible for all purchases and also have the duty of Procuring bids on all purchases that are necessary to maintain the association. The purchasing agent must always procure 2 bids and submit these bids with his receipt of purchase. The only time the purchasing will need official approval on a purchase is over $300.00 or when the total year to date purchases runs over $600.00

  2. Nominating Committee:
1.) The nominating committee shall consist of a minimum of two (2) members of the association and a non-officer member of the Board of Directors.

2.) It shall be the duty of this committee to submit a report with a suggested list of Officers and Directors of the Association for the coming year to the Secretary, who shall forward a copy of their report to each member as provided for in Article IV, Subsection A.

  1. The Board of Directors shall be empowered to provide for as many committees as they deem necessary to perform operations consistent with the objectives of the association.

Article XI Duties of Officers

           A1 The Officers of the Board are: the President, Vice-President, Treasurer, and
                 Secretary.

        A2 The President shall supervise the Association’s affairs and activities, shall make
                 an annual report to the general membership and shall be Chairman of the Board
                 of Directors presiding at all meetings. The President shall appoint an accountant
                 to review the Association’s financial statement
        A3  The President may participate but may not vote on any standing committee. The
                  President may also appoint a single board member to participate on the
                  President’s behalf.
  1. The Vice President shall preside at the Board of Directors meetings in the absence of the President and will also work with the President on such affairs as membership, finances, public relations, publicity and team sponsorships.
  2. The Secretary shall give notice of all regular and special meetings, shall keep a permanent record of the minutes of such meeting and take care of communications pertaining to the association. The Secretary shall be the custodian of all official records of the Association, shall keep attendance and active membership lists.
  3. The Treasurer shall issue notice of payments and be responsible for the collection thereof, submit notices of sponsors’ payments, keep the books of the organization, disburse funds at the direction of the Board of Directors, and shall report in detail at the annual meeting and at such other times, as directed, on the financial conditions of the Association.
  4. The Treasurer with the approval of the Board of Directors may appoint assistants to act as the Treasurer of competitive teams and the Treasurer of the clinic. These assistant Treasurers shall be responsible for the collection of monies of said programs and turn those collections and reports over to the Treasurer.

Article XII Duties of Remaining Board Members

  1. The immediate past President shall serve as a member of the Board of Directors. His duties shall include advising the Board on matters concerning policy and administration. He shall enjoy al rights and privileges accorded other members of the Board of Directors
  2. The Director’s of the Clinic, Instructional Mite, Mite, Squirt, Pee Wee, Bantam, and Midget divisions, along with the Coaching Coordinator shall serve as members of the Board of Directors.
  3. Each Director shall coordinate tryouts with the Coaching Coordinator and division coaches / evaluators. The Director and Coaching Coordinator shall insure an equal opportunity for each youth to make a team.
  4. Each Director with the Coaching Coordinator and coaches / evaluators with develop tryout drills and scrimmages that will insure a well-planned tryout for all players. The Director and Coaching Coordinator will review the tryout plan with the Board within four (4) weeks of tryouts
  5. The Director will have direct supervision over the filling of a spot on all teams within their division once team are announced. If a vacancy exists after tryouts it is the Director’s responsibility to insure a fair placement. This may include a previous tryout, practice ice, or game play. If game play is to be used the player will be placed for a tryout on the lowest level team. The Director, after review with the Coaching Coordinator and coaches, will suggest the player's placement to the Board of Director's for final approval.
  6. The Director must report to the President who will inform the Board of the decision on the player’s placement before the player is informed.
  7. All changes to teams must be submitted in writing to the Board by the Director.

ARTICLE XIII - Violation of By-laws and Policies

  1. Any violations of the stated bylaws and policies will be reviewed by the Board and action, if deemed necessary, will require a 2/3 vote of the Board.

Article XIV – Dismissal from the Board of Directors

  1. Any member of the Board of Directors can be dismissed if:
            1.) a petition, stating the reason(s) to remove a Director, is provided to the
                 Board, signed by a simple majority of members in good standing from that
                division during the current or immediate past season (i.e. Clinic, Instructional
                 Mites, Mites, Squirts, PeeWees, Bantams, or Midgets) under that individual’s
                 responsibility
OR

            2.) a petition, stating the reason(s) to remove the President, Vice-President,
                 Treasurer, Secretary, or Coaching Coordinator , is provided to the Board, signed
                 by 1/3 (33%) of the members in good standing for the current or immediate past
                 season under that individual’s responsibility

AND
           3.) the Board of Directors, after reviewing the petition, has a 2/3 vote to remove the
                individual from the Board.